February 16, 2016 Regular Meeting
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Call to Order - 1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend James Tippins, Senior Chaplain of Baptist Medical Center
Nassau.
Call to Order
1.CALL TO ORDER2.ROLL CALL
3.PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend James Tippins, Senior Chaplain of Baptist Medical Center
Nassau.
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Item 4.1 - PROCLAMATION - AMELIA ISLAND BOOK FESTIVAL - Recognizes
the Amelia Island Book Festival board members, organizers and volunteers
for their outstanding contributions toward promoting literacy and a lifelong
love of reading to residents of all ages in Fernandina Beach and Nassau
County. Ms. Raffaela Marie Rizzo Fenn, Volunteer President, will be present
to accept the Proclamation. This Proclamation is placed on the agenda at
the request of the Honorable Vice-Mayor Robin C. Lentz.
Item 4.1
PROCLAMATION - AMELIA ISLAND BOOK FESTIVAL - Recognizesthe Amelia Island Book Festival board members, organizers and volunteers
for their outstanding contributions toward promoting literacy and a lifelong
love of reading to residents of all ages in Fernandina Beach and Nassau
County. Ms. Raffaela Marie Rizzo Fenn, Volunteer President, will be present
to accept the Proclamation. This Proclamation is placed on the agenda at
the request of the Honorable Vice-Mayor Robin C. Lentz.
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Item 4.2 - PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA)
UPDATE – CRA Advisory Board Chair Arlene Filkoff will provide a
Monthly Progress Update.
Item 4.2
PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA)UPDATE – CRA Advisory Board Chair Arlene Filkoff will provide a
Monthly Progress Update.
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Item 4.3 - PRESENTATION – FERNANDINA BEACH MAIN STREET
PROGRAM - Mr. Jeff Kurtz of Fernandina Beach Main Street will
provide a synopsis of projects occurring within each of the four Main
Street Councils (Promotions, Economic Restructuring, Organization,
and Promotion).
Item 4.3
PRESENTATION – FERNANDINA BEACH MAIN STREETPROGRAM - Mr. Jeff Kurtz of Fernandina Beach Main Street will
provide a synopsis of projects occurring within each of the four Main
Street Councils (Promotions, Economic Restructuring, Organization,
and Promotion).
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Item 4.4 - BUDGET SUMMARY - Controller Patti Clifford will answer any questions
regarding the budget summary for November 2015.
Item 4.4
BUDGET SUMMARY - Controller Patti Clifford will answer any questionsregarding the budget summary for November 2015.
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Item 5 - PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE
CONSENT AGENDA
Item 5
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THECONSENT AGENDA
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Item 6.1 - SOLE SOURCE PURCHASE APPROVAL – TRINITY ELECTRICAL
SERVICES, INC. - RESOLUTION 2016-16 APPROVING PURCHASES THAT
WILL EXCEED $20,000 FROM TRINITY ELECTRICAL SERVICES, INC. FOR
FISCAL YEAR 2015/2016; APPROVING TRINITY ELECTRICAL SERVICES, INC.
AS A SOLE SOURCE PROVIDER FOR RUNWAY, TAXIWAY, AND SAFETY
EQUIPMENT REPAIRS IN FY 2015/2016; AUTHORIZING EXECUTION; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Trinity Electrical
Services, Inc. as a sole source vendor for lights, signs and safety equipment to
runways and taxiways in excess of $20,000 in FY 2015/2016.
Item 6.1
SOLE SOURCE PURCHASE APPROVAL – TRINITY ELECTRICALSERVICES, INC. - RESOLUTION 2016-16 APPROVING PURCHASES THAT
WILL EXCEED $20,000 FROM TRINITY ELECTRICAL SERVICES, INC. FOR
FISCAL YEAR 2015/2016; APPROVING TRINITY ELECTRICAL SERVICES, INC.
AS A SOLE SOURCE PROVIDER FOR RUNWAY, TAXIWAY, AND SAFETY
EQUIPMENT REPAIRS IN FY 2015/2016; AUTHORIZING EXECUTION; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Trinity Electrical
Services, Inc. as a sole source vendor for lights, signs and safety equipment to
runways and taxiways in excess of $20,000 in FY 2015/2016.
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Item 6.2 - SOLE SOURCE PURCHASE APPROVAL – R & R PRODUCTS -
RESOLUTION 2016-17 APPROVING THE PURCHASE OF GOLF
EQUIPMENT VIA A SOLE SOURCE IN FISCAL YEAR 2015/2016;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves R & R Products, Inc. as a sole source vendor for
the purchase of propane equipment in an amount not to exceed $40,000.
Item 6.2
SOLE SOURCE PURCHASE APPROVAL – R & R PRODUCTS -RESOLUTION 2016-17 APPROVING THE PURCHASE OF GOLF
EQUIPMENT VIA A SOLE SOURCE IN FISCAL YEAR 2015/2016;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves R & R Products, Inc. as a sole source vendor for
the purchase of propane equipment in an amount not to exceed $40,000.
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Item 6.3 - FACILITIES USE AGREEMENT - TEAM FERNANDINA
STINGRAYS - RESOLUTION 2016-18 APPROVING THE FACILITIES
USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE
CITY OF FERNANDINA BEACH AND TEAM FERNANDINA
Agenda - 02/16/2016 http://www.fbfl.us/AgendaCenter/ViewFile/Agenda/02162016-1193?htm...
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STINGRAYS; AUTHORIZING EXECUTION; AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreement
with Team Fernandina Stingrays.
Item 6.3
FACILITIES USE AGREEMENT - TEAM FERNANDINASTINGRAYS - RESOLUTION 2016-18 APPROVING THE FACILITIES
USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE
CITY OF FERNANDINA BEACH AND TEAM FERNANDINA
Agenda - 02/16/2016 http://www.fbfl.us/AgendaCenter/ViewFile/Agenda/02162016-1193?htm...
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STINGRAYS; AUTHORIZING EXECUTION; AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreement
with Team Fernandina Stingrays.
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Item 7.1 - BUDGET AMENDMENT – COMMUNITY DEVELOPMENT
DEPARTMENT - RESOLUTION 2016-19 APPROVING AN
AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2015/2016; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer
of funds from the Code Enforcement Part-time account to the Code
Enforcement Salaries account.
Item 7.1
BUDGET AMENDMENT – COMMUNITY DEVELOPMENTDEPARTMENT - RESOLUTION 2016-19 APPROVING AN
AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2015/2016; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer
of funds from the Code Enforcement Part-time account to the Code
Enforcement Salaries account.
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Item 7.2 - BUDGET AMENDMENT – FIRE DEPARTMENT - RESOLUTION
2016-20 APPROVING AN AMENDMENT TO THE BUDGET FOR
FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves the transfer of funds from the Capital
Improvement Fund’s Interest and Reserve accounts to the Capital
Improvement Fund’s Principal account for fire truck financing.
Item 7.2
BUDGET AMENDMENT – FIRE DEPARTMENT - RESOLUTION2016-20 APPROVING AN AMENDMENT TO THE BUDGET FOR
FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves the transfer of funds from the Capital
Improvement Fund’s Interest and Reserve accounts to the Capital
Improvement Fund’s Principal account for fire truck financing.
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Item 7.3 - BUDGET AMENDMENT – FIRE DEPARTMENT - RESOLUTION
2016-21 APPROVING AN AMENDMENT TO THE BUDGET FOR
THE FISCAL YEAR 2015/2016; AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves an amendment to the budget
increasing the General Fund Other Revenue account and increasing
various Fire Department salary related accounts.
Item 7.3
BUDGET AMENDMENT – FIRE DEPARTMENT - RESOLUTION2016-21 APPROVING AN AMENDMENT TO THE BUDGET FOR
THE FISCAL YEAR 2015/2016; AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves an amendment to the budget
increasing the General Fund Other Revenue account and increasing
various Fire Department salary related accounts.
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Item 7.4 - AGREEMENT APPROVAL - FIRST SOUTHWEST ASSET
MANAGEMENT, LLC - RESOLUTION 2016-22 AUTHORIZING AN
AGREEMENT WITH FIRST SOUTHWEST ASSET MANAGEMENT,
LLC TO PROVIDE ARBITRAGE AND REBATE CALCULATION
SERVICES FOR THE CITY’S BONDS AND NOTES; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Approves the Agreement with First Southwest Asset Management, LLC to
continue ensured compliance with the arbitrage and rebate rules relating to
the City’s bonds.
Item 7.4
AGREEMENT APPROVAL - FIRST SOUTHWEST ASSETMANAGEMENT, LLC - RESOLUTION 2016-22 AUTHORIZING AN
AGREEMENT WITH FIRST SOUTHWEST ASSET MANAGEMENT,
LLC TO PROVIDE ARBITRAGE AND REBATE CALCULATION
SERVICES FOR THE CITY’S BONDS AND NOTES; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Approves the Agreement with First Southwest Asset Management, LLC to
continue ensured compliance with the arbitrage and rebate rules relating to
the City’s bonds.
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Item 7.5 - AWARD OF BID # 15-06 – R.C. SYSTEMS, INC. – RESOLUTION
2016-23 AWARDING BID # 15-06 TO R.C. SYSTEMS, INC. FOR THE
PURCHASE AND INSTALLATION OF RECPRO SOFTWARE FOR THE
PARKS & RECREATION DEPARTMENT; AUTHORIZING EXECUTION;
AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards Bid #
15-06 to R.C. Systems, Inc. in the amount of $16,250.00 for the purchase and
installation of ReCPro, a Recreation Management Software.
Item 7.5
AWARD OF BID # 15-06 – R.C. SYSTEMS, INC. – RESOLUTION2016-23 AWARDING BID # 15-06 TO R.C. SYSTEMS, INC. FOR THE
PURCHASE AND INSTALLATION OF RECPRO SOFTWARE FOR THE
PARKS & RECREATION DEPARTMENT; AUTHORIZING EXECUTION;
AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards Bid #
15-06 to R.C. Systems, Inc. in the amount of $16,250.00 for the purchase and
installation of ReCPro, a Recreation Management Software.
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Item 8.1 - LAND DEVELOPMENT CODE AMENDMENT – LAND USE
DEFINITIONS - ORDINANCE 2016-03 AMENDING THE LAND
DEVELOPMENT CODE SPECIFIC TO LAND USE DEFINITIONS AS
CONTAINED IN CHAPTER 1, SECTION 1.07.00, AND CHAPTER 2,
SECTION 2.03.02; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land
Development Code specific to Land Use Definitions.
Item 8.1
LAND DEVELOPMENT CODE AMENDMENT – LAND USEDEFINITIONS - ORDINANCE 2016-03 AMENDING THE LAND
DEVELOPMENT CODE SPECIFIC TO LAND USE DEFINITIONS AS
CONTAINED IN CHAPTER 1, SECTION 1.07.00, AND CHAPTER 2,
SECTION 2.03.02; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land
Development Code specific to Land Use Definitions.
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Item 8.2 - CODE AMENDMENT – VEHICLES FOR HIRE - ORDINANCE
2016-04 AMENDING THE CODE OF ORDINANCES CHAPTER 86,
ARTICLE III, TITLED TAXICABS; AMENDING TITLE OF ARTICLE III
TO VEHICLES FOR HIRE; AMENDING SECTION 86-90 REGARDING
LEGISLATIVE PURPOSE; AMENDING SECTION 86-91, DEFINITIONS,
BY DEFINING TYPES OF VEHICLES FOR HIRE; AMENDING
SECTION 86-112 BY REMOVING AND AMENDING SIGN
REQUIREMENTS; AMENDING SECTION 86-136 BY REQUIRING
TAXICABS TO POST RATE SCHEDULES CONSPICUOUSLY IN
VEHICLES; AMENDING SECTION 86-140 BY REMOVING THE
REQUIREMENT FOR LEATHER, VINYL, OR SOME SIMILAR
NONABSORBENT FABRIC UPHOLSTERY WHICH CAN BE EASILY
CLEANED; PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE. Synopsis: Amends various sections of the City Code
pertaining to Vehicles for Hire.
Item 8.2
CODE AMENDMENT – VEHICLES FOR HIRE - ORDINANCE2016-04 AMENDING THE CODE OF ORDINANCES CHAPTER 86,
ARTICLE III, TITLED TAXICABS; AMENDING TITLE OF ARTICLE III
TO VEHICLES FOR HIRE; AMENDING SECTION 86-90 REGARDING
LEGISLATIVE PURPOSE; AMENDING SECTION 86-91, DEFINITIONS,
BY DEFINING TYPES OF VEHICLES FOR HIRE; AMENDING
SECTION 86-112 BY REMOVING AND AMENDING SIGN
REQUIREMENTS; AMENDING SECTION 86-136 BY REQUIRING
TAXICABS TO POST RATE SCHEDULES CONSPICUOUSLY IN
VEHICLES; AMENDING SECTION 86-140 BY REMOVING THE
REQUIREMENT FOR LEATHER, VINYL, OR SOME SIMILAR
NONABSORBENT FABRIC UPHOLSTERY WHICH CAN BE EASILY
CLEANED; PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE. Synopsis: Amends various sections of the City Code
pertaining to Vehicles for Hire.
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Item 9.1 - LAND DEVELOPMENT CODE TEXT AMENDMENT – TREE PROTECTION
& LANDSCAPE REQUIREMENTS – ORDINANCE 2015-36 AMENDING
THE LAND DEVELOPMENT CODE SPECIFIC TO TREE PROTECTION
AND LANDSCAPE REQUIREMENTS AS CONTAINED IN CHAPTER 1,
SECTION 1.07.00, CHAPTER 4, SECTION 4.05.00, AND CHAPTER
11.04.08; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves and adopts modifications to the Land
Development Code pertaining to tree protection and landscape requirements.
Item 9.1
LAND DEVELOPMENT CODE TEXT AMENDMENT – TREE PROTECTION& LANDSCAPE REQUIREMENTS – ORDINANCE 2015-36 AMENDING
THE LAND DEVELOPMENT CODE SPECIFIC TO TREE PROTECTION
AND LANDSCAPE REQUIREMENTS AS CONTAINED IN CHAPTER 1,
SECTION 1.07.00, CHAPTER 4, SECTION 4.05.00, AND CHAPTER
11.04.08; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves and adopts modifications to the Land
Development Code pertaining to tree protection and landscape requirements.
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Item 10.1 - BOARD OF ADJUSTMENT – 1 appointment.
Item 10.1
BOARD OF ADJUSTMENT – 1 appointment.
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Item 10.2 - GREENS & OVERSIGHT COMMITTEE – 1 appointment.
Item 10.2
GREENS & OVERSIGHT COMMITTEE – 1 appointment.
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Item 10.3 - PARKS & RECREATION ADVISORY COMMITTEE – 1 appointment.
Item 10.3
PARKS & RECREATION ADVISORY COMMITTEE – 1 appointment.
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Item 11.1 - CITY ATTORNEY EMPLOYMENT AGREEMENT / PERFORMANCE
EVALUATION – This item is placed on the agenda at the request of Vice Mayor
Lentz.
Item 11.1
CITY ATTORNEY EMPLOYMENT AGREEMENT / PERFORMANCEEVALUATION – This item is placed on the agenda at the request of Vice Mayor
Lentz.
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Items 12 & 13 - 12. CITY MANAGER REPORTS
13. CITY ATTORNEY REPORTS
Items 12 & 13
12. CITY MANAGER REPORTS13. CITY ATTORNEY REPORTS
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Item 14 - CITY CLERK REPORTS
Item 14
CITY CLERK REPORTS
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Items 15 & 16 - 15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT
Items 15 & 16
15. MAYOR/COMMISSIONER COMMENTS16. ADJOURNMENT
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