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AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
DATE FEBRUARY 16, 2016
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION

Invocation by Reverend James Tippins, Senior Chaplain of Baptist Medical Center Nassau.

4.
PROCLAMATION / PRESENTATION
4.1.
PROCLAMATION - AMELIA ISLAND BOOK FESTIVAL

PROCLAMATION - AMELIA ISLAND BOOK FESTIVAL - Recognizes the Amelia Island Book Festival board members, organizers and volunteers for their outstanding contributions toward promoting literacy and a lifelong love of reading to residents of all ages in Fernandina Beach and Nassau County. Ms. Raffaela Marie Rizzo Fenn, Volunteer President, will be present to accept the Proclamation.  This Proclamation is placed on the agenda at the request of the Honorable Vice-Mayor Robin C. Lentz.
Documents: Proclamation Amelia Island Book Festival.pdf
4.2.
PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE

PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE – CRA Advisory Board Chair Arlene Filkoff will provide a Monthly Progress Update.

Documents: Presentation CRA Update.pdf
4.3.
PRESENTATION – FERNANDINA BEACH MAIN STREET PROGRAM

PRESENTATION – FERNANDINA BEACH MAIN STREET PROGRAM - Mr. Jeff Kurtz of Fernandina Beach Main Street will provide a synopsis of projects occurring within each of the four Main Street Councils (Promotions, Economic Restructuring, Organization, and Promotion).
Documents: Presentation- Main Street Program.pdf
4.4.
BUDGET SUMMARY

BUDGET SUMMARY - Controller Patti Clifford will answer any questions regarding the budget summary for November 2015.

Documents: Budget Summary.pdf
5.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
6.
CONSENT AGENDA
6.1.
SOLE SOURCE PURCHASE APPROVAL – TRINITY ELECTRICAL SERVICES, INC
SOLE SOURCE PURCHASE APPROVAL – TRINITY ELECTRICAL SERVICES, INC. - RESOLUTION 2016-16 APPROVING PURCHASES THAT WILL EXCEED $20,000 FROM TRINITY ELECTRICAL SERVICES, INC. FOR FISCAL YEAR 2015/2016; APPROVING TRINITY ELECTRICAL SERVICES, INC. AS A SOLE SOURCE PROVIDER FOR RUNWAY, TAXIWAY, AND SAFETY EQUIPMENT REPAIRS IN FY 2015/2016; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Trinity Electrical Services, Inc. as a sole source vendor for lights, signs and safety equipment to runways and taxiways in excess of $20,000 in FY 2015/2016.
Documents: Resolution 2016-16.pdf
6.2.
SOLE SOURCE PURCHASE APPROVAL – R & R PRODUCTS

SOLE SOURCE PURCHASE APPROVAL – R & R PRODUCTS - RESOLUTION 2016-17 APPROVING THE PURCHASE OF GOLF EQUIPMENT VIA A SOLE SOURCE IN FISCAL YEAR 2015/2016; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves R & R Products, Inc. as a sole source vendor for the purchase of propane equipment in an amount not to exceed $40,000.
Documents: Resolution 2016-17.pdf
6.3.
FACILITIES USE AGREEMENT - TEAM FERNANDINA STINGRAYS

FACILITIES USE AGREEMENT - TEAM FERNANDINA STINGRAYS - RESOLUTION 2016-18 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND TEAM FERNANDINA STINGRAYS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreement with Team Fernandina Stingrays.

Documents: Resolution 2016-18.pdf
7.
RESOLUTIONS
7.1.
BUDGET AMENDMENT – COMMUNITY DEVELOPMENT DEPARTMENT

BUDGET AMENDMENT – COMMUNITY DEVELOPMENT DEPARTMENT - RESOLUTION 2016-19 APPROVING AN AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds from the Code Enforcement Part-time account to the Code Enforcement Salaries account.
Documents: Resolution 2016-19.pdf
7.2.
BUDGET AMENDMENT – FIRE DEPARTMENT

BUDGET AMENDMENT – FIRE DEPARTMENT - RESOLUTION 2016-20 APPROVING AN AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the transfer of funds from the Capital Improvement Fund’s Interest and Reserve accounts to the Capital Improvement Fund’s Principal account for fire truck financing.

Documents: Resolution 2016-20.pdf
7.3.
BUDGET AMENDMENT – FIRE DEPARTMENT

BUDGET AMENDMENT – FIRE DEPARTMENT - RESOLUTION 2016-21 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves an amendment to the budget increasing the General Fund Other Revenue account and increasing various Fire Department salary related accounts.      

Documents: Resolution 2016-21.pdf
7.4.
AGREEMENT APPROVAL - FIRST SOUTHWEST ASSET MANAGEMENT, LLC

AGREEMENT APPROVAL - FIRST SOUTHWEST ASSET MANAGEMENT, LLC - RESOLUTION 2016-22 AUTHORIZING AN AGREEMENT WITH FIRST SOUTHWEST ASSET MANAGEMENT, LLC TO PROVIDE ARBITRAGE AND REBATE CALCULATION SERVICES FOR THE CITY’S BONDS AND NOTES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Agreement with First Southwest Asset Management, LLC to continue ensured compliance with the arbitrage and rebate rules relating to the City’s bonds.
Documents: Resolution 2016-22.pdf
7.5.
AWARD OF BID # 15-06 – R.C. SYSTEMS, INC

AWARD OF BID # 15-06 – R.C. SYSTEMS, INC. – RESOLUTION 2016-23 AWARDING BID # 15-06 TO R.C. SYSTEMS, INC. FOR THE PURCHASE AND INSTALLATION OF RECPRO SOFTWARE FOR THE PARKS & RECREATION DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards Bid # 15-06 to R.C. Systems, Inc. in the amount of $16,250.00 for the purchase and installation of ReCPro, a Recreation Management Software.

Documents: Resolution 2016-23.pdf
8.
ORDINANCES – FIRST READING
8.1.
LAND DEVELOPMENT CODE AMENDMENT – LAND USE DEFINITIONS

LAND DEVELOPMENT CODE AMENDMENT – LAND USE DEFINITIONS - ORDINANCE 2016-03 AMENDING THE LAND DEVELOPMENT CODE SPECIFIC TO LAND USE DEFINITIONS AS CONTAINED IN CHAPTER 1, SECTION 1.07.00, AND CHAPTER 2, SECTION 2.03.02; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land Development Code specific to Land Use Definitions.

Documents: Ordinance 2016-03.pdf
8.2.
CODE AMENDMENT – VEHICLES FOR HIRE

CODE AMENDMENT – VEHICLES FOR HIRE - ORDINANCE 2016-04 AMENDING THE CODE OF ORDINANCES CHAPTER 86, ARTICLE III, TITLED TAXICABS; AMENDING TITLE OF ARTICLE III TO VEHICLES FOR HIRE; AMENDING SECTION 86-90 REGARDING LEGISLATIVE PURPOSE; AMENDING SECTION 86-91, DEFINITIONS, BY DEFINING TYPES OF VEHICLES FOR HIRE; AMENDING SECTION 86-112 BY REMOVING AND AMENDING SIGN REQUIREMENTS;  AMENDING SECTION 86-136 BY REQUIRING TAXICABS TO POST RATE SCHEDULES CONSPICUOUSLY IN VEHICLES; AMENDING SECTION 86-140 BY REMOVING THE REQUIREMENT FOR LEATHER, VINYL, OR SOME SIMILAR NONABSORBENT FABRIC UPHOLSTERY WHICH CAN BE EASILY CLEANED; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Amends various sections of the City Code pertaining to Vehicles for Hire.
Documents: Ordinance 2016-04.pdf
9.
ORDINANCES – SECOND READING
9.1.
LAND DEVELOPMENT CODE TEXT AMENDMENT – TREE PROTECTION & LANDSCAPE REQUIREMENTS
LAND DEVELOPMENT CODE TEXT AMENDMENT – TREE PROTECTION & LANDSCAPE REQUIREMENTS – ORDINANCE 2015-36 AMENDING THE LAND DEVELOPMENT CODE SPECIFIC TO TREE PROTECTION AND LANDSCAPE REQUIREMENTS AS CONTAINED IN CHAPTER 1, SECTION 1.07.00,  CHAPTER 4, SECTION 4.05.00, AND CHAPTER 11.04.08; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves and adopts modifications to the Land Development Code pertaining to tree protection and landscape requirements.
Documents: Ordinance 2015-36.pdf
10.
BOARD APPOINTMENT
10.1.
BOARD OF ADJUSTMENT

BOARD OF ADJUSTMENT – 1 appointment.
Documents: Board of Adjustment Appointment.pdf
10.2.
GREENS & OVERSIGHT COMMITTEE

GREENS & OVERSIGHT COMMITTEE – 1 appointment.
Documents: Greens and Oversight Appointment.pdf
10.3.
PARKS & RECREATION ADVISORY COMMITTEE

PARKS & RECREATION ADVISORY COMMITTEE – 1 appointment.

Documents: Parks and Recreation Appointment.pdf
11.
DISCUSSION – DIRECTION – ACTION ITEMS
11.1.
CITY ATTORNEY EMPLOYMENT AGREEMENT / PERFORMANCE EVALUATION

CITY ATTORNEY EMPLOYMENT AGREEMENT / PERFORMANCE EVALUATION – This item is placed on the agenda at the request of Vice Mayor Lentz.
Documents: Discussion -City Attorney Employment Agreement and Performance Evaluation.pdf
12.
CITY MANAGER REPORTS
13.
CITY ATTORNEY REPORTS
14.
CITY CLERK REPORTS
15.
MAYOR/COMMISSIONER COMMENTS
16.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS.  THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).