Items 1 - 3

1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION

Item 4.1

FY 2018/2019 APPROPRIATION PROJECT REQUEST FOR DOWNTOWN SHORELINE STABILIZATION - This item is placed on the agenda at the request of Vice Mayor Kreger.

Item 4.2

BUDGET SUMMARY - Comptroller Patti Clifford will answer any questions regarding the budget summary for November 2017.

Additional Item

Additional Item

Consent Agenda

CONSENT AGENDA
6.1 APPROVAL OF MINUTES - Regular Meeting - July 5, 2017; Regular Meeting - July 18, 2017; Canvassing Board Public Pre-Election Test of the Automatic tabulation Equipment and Orientation - October 31, 2017; Canvassing Board General Election Night - November 7, 2017; and Canvassing Board Manual Audit - November 14, 2017.

6.2 SCRIVENER ERROR CORRECTION - BUDGET AMENDMENTS - FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) GRANT / CAPITAL IMPROVEMENT PLAN AMENDMENT - RESOLUTION 2017-192 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 AND FIVE YEAR CAPITAL IMPROVEMENT PLAN FOR THE RAIL SPUR INFRASTRUCTURE ADDITION AND RELATED FDOT FUNDING; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the following budget transfers: increasing the Capital Improvement FDOT Grant account by $841,667; increasing the Capital Contribution account by $2,296,333; and increasing the Capital Improvement Infrastructure account by $3,138,000. This increases total city budget from $134,617,000 to $137,755,000.

6.3 FACILITIES USE AGREEMENT - FLORIDA ARMY NATIONAL GUARD - RESOLUTION 2017-201 APPROVING A FACILITIES USE AGREEMENT FOR THE 2-111TH REGIMENT, AIRFIELD OPERATIONS BATTALION, FLORIDA ARMY NATIONAL GUARD TO PROVIDE LOCAL AIRPORT ADVISORY SERVICES DURING THE 2018 AMELIA ISLAND CONCOURS D’ELEGANCE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreement for the 2-111th Regiment, Airfield Operations Battalion, Florida Army National Guard to provide local Airport advisory services at the Fernandina Beach Municipal Airport during the 2018 Amelia Island Concours d’Elegance.

Item 6.4

BLANKET PURCHASE ORDER APPROVAL – MOTOR GRADER - RESOLUTION 2017-202 APPROVING A BLANKET PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $75,000 FOR THE PURCHASE OF A USED MOTOR GRADER; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the issuance of a blanket purchase order with a “not-to-exceed $75,000” clause for the purchase of a used Motor Grader.

Item 7.1

NOTICE OF INTENT AWARD FOR RFQ #2017-04 - OTAK GROUP, INC. / BUDGET AMENDMENT - MARINA / CAPITAL IMPROVEMENT PLAN AMENDMENT - RESOLUTION 2017-203 AWARDING A NOTICE OF INTENT FOR RFQ # 2017-04 (MARITIME ENGINEERING ASSISTANCE) TO OTAK GROUP, INC.; APPROVING A BUDGET AMENDMENT; APPROVING AN AMENDMENT TO THE FIVE YEAR CAPITAL IMPROVEMENT PLAN; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the recommendation of the Evaluation Committee in regard RFQ #2017-04 and awards a Notice of Intent to the OTAK Group, Inc. in the amount of $5,751,594 for repairs of the Marina’s southern attenuator (identified as Project #01). Additionally approves $180,660 for the purpose of Project #01 construction management; a budget amendment in the Marina Buildings account; and an amendment to the Five Year Capital Improvement Plan to increase the amount for the Southern Attenuator to $5,932,300.

Item 7.3

AWARD OF RFP #2017-23 - MCLAREN ENGINEERING GROUP / BUDGET AMENDMENT - CDBG ECONOMIC DEVELOPMENT FUND - RESOLUTION 2017-205 APPROVING THE AWARD OF RFP #2017-23 TO MCLAREN ENGINEERING GROUP FOR THE ENGINEERING AND RE-EVALUATION OF BRETT’S; APPROVING AN AMENDMENT TO THE CDBG ECONOMIC DEVELOPMENT FUND FOR FY 2017/2018; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of RFP #17-23 to McLaren Engineering Group in an amount not to exceed $14,285 and approves the transfer of $14,285 from the CDBG Economic Development Improvements account to the CDBG Economic Development Professional Services account.

Item 7.4

FACILITIES USE AGREEMENT - AMELIA ISLAND YOUTH SOCCER CLUB - RESOLUTION 2017-206 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORT LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND AMELIA ISLAND YOUTH SOCCER CLUB; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreement for Amelia Island Youth Soccer Club effective from January 2018, through December 2021.

Item 7.5

SOLE SOURCE PURCHASE APPROVAL - PHYSIO-CONTROL, INC. - RESOLUTION 2017-207 APPROVING THE SOLE SOURCE PURCHASE OF A CARDIAC MONITORING DEVICE (LIFEPAK) AND AUTOMATIC CHEST COMPRESSION SYSTEM (LUCAS) FOR THE FIRE DEPARTMENT FROM PHYSIO CONTROL, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the sole source purchase of a cardiac monitoring device (LIFEPAK) and an automatic chest compression system (LUCAS) in the amount of $62,754.91 from Physio-Control, Inc.

Item 7.6

BUDGET AMENDMENTS - STORMWATER / CAPITAL IMPROVEMENT PLAN AMENDMENT - RESOLUTION 2017-208 APPROVING AMENDMENTS TO THE STORMWATER FUND BUDGET FOR FISCAL YEAR 2017/2018: APPROVING AN AMENDMENT TO THE FIVE YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2017/2018; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a transfer of $19,500 to the Stormwater Improvements account from the Stormwater Reserve account and a transfer of $18,500 from the Stormwater Reserve account to the Stormwater Contractual account. Also amends the five year Capital Improvement Plan by adding the Ash Street Pipe Lining project, postponing the North Fletcher Park Drainage project, and adding the Lisa Avenue / Ft. Clinch Drainage project.

Item 7.7

AIRPORT REFUNDING REVENUE NOTE, SERIES 2017 - RESOLUTION 2017-209 AUTHORIZING THE ISSUANCE OF AN AIRPORT REFUNDING REVENUE NOTE, SERIES 2017 OF THE CITY IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,450,000 TO FINANCE CERTAIN AIRPORT IMPROVEMENTS AS DESCRIBED HEREIN, TO CURRENTLY REFUND ALL OF THE CITY'S OUTSTANDING AIRPORT REVENUE NOTE, SERIES 2007, AND TO PAY ASSOCIATED TRANSACTIONAL COSTS; PROVIDING THAT THE NOTE SHALL BE A LIMITED OBLIGATION OF THE CITY PAYABLE FROM NET REVENUES OF THE AIRPORT, AND, IF NECESSARY, NON-AD VALOREM REVENUES BUDGETED AND APPROPRIATED IN AN AMOUNT SUFFICIENT TO PAY THE DEBT SERVICE REQUIREMENT, ALL AS PROVIDED HEREIN; PROVIDING FOR THE RIGHTS, SECURITIES, AND REMEDIES FOR THE OWNERS OF THE NOTE; MAKING CERTAIN COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Approves the execution of various documents pertaining to the Airport Refunding Revenue Note.

Item 7.8

BUDGET AMENDMENTS - HURRICANE IRMA - RESOLUTION 2017-210 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 FOR ITEMS RELATED TO HURRICANE IRMA DEBRIS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves budget amendments for Hurricane Irma debris removal related invoices and approves increasing the Total City Budget from $138,877,010 to $139,826,454.

Item 7.9

PURCHASE APPROVAL - GAMETIME - RESOLUTION 2017-211 APPROVING THE COOPERATIVE PURCHASE AND INSTALLATION OF SHADE STRUCTURES AT EGANS CREEK PARK, MARTIN LUTHER KING PARK, AND MAIN BEACH PARK FROM GAMETIME; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the purchase of six shade structures from GameTime in the total amount of $111,119.82.

Item 7.10

HERITAGE TREE DESIGNATIONS – VARIOUS LOCATIONS WITHIN THE DOWNTOWN AREA - RESOLUTION 2017-212 DESIGNATING NINE TREES LOCATED WITHIN THE CITY ON PUBLIC RIGHTS-OF-WAY AS HERITAGE TREES; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the designation of each of the nine public trees as a "Heritage Tree" under Land Development Code, Section 4.05.15.

Item 8.1

BOARD OF TRUSTEES OF THE FIREFIGHTERS' AND POLICE OFFICERS' PENSION PLAN - one appointment.

Item 9

CITY MANAGER REPORTS

Item 10

CITY ATTORNEY REPORTS

Item 11

CITY CLERK REPORTS

Items 12 & 13

12. MAYOR/COMMISSIONER COMMENTS
13. ADJOURNMENT