Items 1 - 3

* A portion of this clip is without audio*

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Bernard Thompson of New Zion Missionary Baptist Church.

Item 4.1

PROCLAMATION/PRESENTATION
PROCLAMATION "NATIONAL RED RIBBON WEEK" Recognizes October 2331, 2018, as, "National Red Ribbon Week." GySgt Michael Vicente and members of the Atlantic Coast Young Marines will be in attendance to accept the Proclamation.

Item 4.2

BUDGET SUMMARY Comptroller
Pauline Testagrose will answer any questions regarding the preliminary budget summary for September 2018.

Item 5

PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA

Consent Agenda

CONSENT AGENDA
6.2 BUDGET AMENDMENTS MAINTENANCE
DEPARTMENT RESOLUTION
2018-144
APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018? AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $29,669 to the
Gas/Oil Costs account for expenses associated with higher than anticipated costs.
6.3 BUDGET AMENDMENT UTILITY
BILLING RESOLUTION
2018-145
APPROVING AN
AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2017/2018? AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget transfer of $5,000 from the Salaries account to the Contractual Services account for the
expenses associated with temporary help for Utility Billing.
6.4 BUDGET AMENDMENT SANITATION
FUND RESOLUTION
2018-146
APPROVING AN
AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2017/2018? AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a budget transfer of $52,000 from the Sanitation Fund Reserve account to the Sanitation Fund Sanitation
Services account for expenses that have exceeded the budgeted amount as a result of higher revenues.
6.5 BUDGET AMENDMENT MARINA
RESOLUTION
2018-147
APPROVING AN AMENDMENT TO THE
BUDGET FOR FISCAL YEAR 2017/2018? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget
transfer of $885.00 from the Janitorial Supplies account to the UtilitiesElectric
account for expenses that have exceeded the
budgeted amount.
6.6 BUDGET AMENDMENT INFORMATION
TECHNOLOGY RESOLUTION
2018-148
APPROVING
AN AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2017/2018? AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves a budget transfer of $1,500 from the Other Contractual Services account to the CommunicationsInternet
account for the expenses associated with additional bandwidth usage.
6.7 BUDGET AMENDMENTS GOLF
COURSE RESOLUTION
2018-149
APPROVING AMENDMENTS
TO THE BUDGET FOR FISCAL YEAR 2017/2018? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves
a budget transfer of $1,300.00 from the Golf Travel Training account to the Golf Repairs/Maintenance Building account and
a budget transfer of $9,200.00 from the Golf Improvements account to the Golf Repairs/Maintenance Equipment account for
expenses that have exceeded the budgeted amount.
6.8 PECK CENTER WINDOW SOLE SOURCE PURCHASE / INSTALLATION APPROVAL –
RPM LUMBER / FLORIDA RESTORATION & CONSTRUCTION, LLC RESOLUTION
2018-150
AUTHORIZING THE SOLE SOURCE PURCHASE OF WINDOWS FOR THE PECK
CENTER FROM RPM LUMBER IN THE AMOUNT OF $21,170.21? AUTHORIZING THE SOLE
SOURCE INSTALLATION OF THESE WINDOWS BY FLORIDA RESTORATION &
CONSTRUCTION, LLC IN THE AMOUNT OF $28,299.00? AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves the sole source purchase of replacement windows from RPM
Lumber for the Peck Center in the amount of $21,170.21 and the sole source installation of windows
by Florida Restoration & Construction, LLC in the amount of $28,299.00.
6.9 VOLUNTARY ANNEXATION AGREEMENT S.
14TH STREETRESOLUTION
2018-151
APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS?
ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL CONTAINING
APPROXIMATELY 4.51 ACRES OF LAND LOCATED ON S. 14TH STREET? AUTHORIZING
EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension
of water services to the property located on S. 14th Street (Parcel ID: 000030080000560000).
Also approves the Voluntary Annexation Petition.

Item 6.1

SCRIVENER'S ERROR BUDGET
AMENDMENTS LIBRARY
ROOF FUNDING RESOLUTION
2018-130
APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR
2017/2018 TRANSFERRING FUNDS FOR THE LIBRARY ROOF REPAIR PROJECT? AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $8,000 to the
Downtown Repairs/Maintenance Buildings/Grounds account from the Facilities Operating Supplies
account ($2,000) and the Facilities Health Insurance account ($6,000) due to unavailable funds in the
Downtown Repairs/Maintenance Buildings/Grounds account and transfers $10,000 to the Building Non Cap Equipment
account from the Commission's Health Insurance account.

Item 7.1

RESOLUTIONS
PAID BEACH PARKING PLAN RESOLUTION
2018-152
AUTHORIZING THE CITY
MANAGER TO PREPARE A PAID BEACH PARKING PLAN AND ESTABLISHING A DATE
FOR PRESENTATION OF SAID PLAN. Synopsis: Authorizes the City Manager to prepare a formal
plan to consider the implementation of paid beach parking.

Item 7.2

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PROPOSAL APPROVAL INSITUFORM
TECHNOLOGIES, LLC RESOLUTION
2018-153
APPROVING A PROPOSAL FROM INSITUFORM TECHNOLOGIES, LLC IN AN AMOUNT
NOT TO EXCEED $400,000 FOR THE REHABILITATION OF SEWER LINES BY WAY OF A
“PIGGYBACK AGREEMENT” TO THE CONTRACT WITH THE CLAY COUNTY UTILITY
AUTHORITY OF MIDDLEBURG, FL? AUTHORIZING EXECUTION? AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Approves the proposal from Insituform Technologies, LLC to
perform sanitary sewer line rehab services in an amount not to exceed $400,000 as a piggyback
agreement with the Clay County Utility Authority of Middleburg, FL.

Item 7.3

FY 2018/2019 STATE FUNDING GRANT AGREEMENT FLORIDA
DEPARTMENT OF
ENVIRONMENTAL PROTECTION (FDEP) RESOLUTION
2018-154
AUTHORIZING FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT AGREEMENT NO. CM936 FOR THE PRODUCTION
OF A FERNANDINA BEACH DOWNTOWN WATERFRONT RESILIENCY MASTER PLAN? AUTHORIZING
EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City to enter into
Agreement No. CM936 with FDEP in the amount of $35,700 for the Fernandina Beach Downtown
Waterfront Resiliency Master Plan.

Item 7.4

AWARD OF RFQ #201820
CPH,
INC. RESOLUTION
2018-155
ACCEPTING THE
RECOMMENDATION OF THE RFQ #201820
EVALUATION COMMITTEE TO ENTER INTO
AN AGREEMENT BETWEEN CPH AND THE CITY OF FERNANDINA BEACH FOR THE
DESIGN AND PERMITTING OF DRAINAGE IMPROVEMENTS? AUTHORIZING THE CITY
MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES CONTRACT? AND PROVIDING
FOR AN EFFECTIVE DATE. Synopsis: Awards RFQ #201820
to CPH for engineering design and
permitting services related to drainage improvements.

Item 7.5

FACILITIES USE AGREEMENTS AMELIA
ISLAND YOUTH SOCCER CLUB, ELM
STREET LITTLE LEAGUE, FERNANDINA BEACH BABE RUTH LEAGUE, AND
FERNANDINA BEACH POP WARNER RESOLUTION
2018-156
APPROVING THE
FACILITIES USE AGREEMENTS FOR YOUTH SPORT LEAGUES BETWEEN THE CITY OF
FERNANDINA BEACH AND AMELIA ISLAND YOUTH SOCCER CLUB, ELM STREET
LITTLE LEAGUE, FERNANDINA BEACH BABE RUTH LEAGUE, AND FERNANDINA
BEACH POP WARNER? AUTHORIZING EXECUTION? AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreements for Amelia Island Youth
Soccer Club, Elm Street Little League, Fernandina Beach Babe Ruth League, and Fernandina Beach
Pop Warner effective from October 1, 2018, through September 30, 2022.

Item 7.6

FY 2017 (FEDERAL) STATE FUNDING GRANT AGREEMENT FLORIDA
DEPARTMENT
OF LAW ENFORCEMENT (FDLE) RESOLUTION
2018-157
AUTHORIZING SUBMISSION AND
ACCEPTANCE OF AN EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT FROM THE FLORIDA
DEPARTMENT OF LAW ENFORCEMENT (FDLE) IN THE AMOUNT OF $1,873 TO FUND THE PURCHASE OF
ENHANCED FIRST AID/ACTIVE SHOOTER MEDICAL KITS FOR THE POLICE DEPARTMENT? AUTHORIZING
EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City to apply for and
accept a grant of $1,873 from the Edward Byrne Memorial Justice Assistance Program for the
purchase of enhanced first aid / active shooter medical kits for City police officers.

Item 7.7

FACILITIES USE AGREEMENT MERCEDEZBENZ
LLC USA RESOLUTION
2018-158
APPROVING A FACILITIES USE AGREEMENT WITH MERCEDEZBENZ
USA LLC FOR THE
USE OF AIRPORT PROPERTY TO CONDUCT A PRODUCT FAMILIARIZATION TRAINING
EVENT? AUTHORIZING EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a Facilities Use Agreement with MercedesBenz
USA LLC for completion of
a product familiarization event at the Fernandina Beach Municipal Airport.

Item 7.8

AWARD OF RFQ 201818
PROFESSIONAL
SERVICE FIRMS / CITY PURCHASING
POLICIES AND PROCEDURES MANUAL AMENDMENT RESOLUTION
2018-159
THROUGH REQUEST FOR QUALIFICATIONS 201818,
APPROVING A LIST OF QUALIFIED
PROFESSIONAL SERVICE FIRMS? AMENDING THE CITY PURCHASING POLICIES AND
PROCEDURES MANUAL? AUTHORIZING EXECUTION OF CONTINUING CONTRACTS
WITH SAME? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the list of
professional service firms and amends the City Purchasing Policies and Procedures Manual.

Item 8.1

ORDINANCES FIRST
READING
FY 2018/2019 ANNUAL PAY AND CLASSIFICATION PLAN ORDINANCE
2018-37
ESTABLISHING AN AMENDED CLASSIFICATION PLAN FOR FISCAL YEAR 2018/2019, PURSUANT TO
SECTION 120 OF THE CITY CHARTER AND SECTION 62247
OF THE CODE OF ORDINANCES OF THE CITY?
PROVIDING FOR SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Establishes the Pay and
Classification Plan for FY 2018/2019.

Item 8.2

Legislative LAND
DEVELOPMENT CODE (LDC) AMENDMENT CENTRAL
BUSINESS
DISTRICT DEVELOPMENT STANDARDS AND PERMISSIBLE USES ORDINANCE
2018-38
AMENDING THE LAND DEVELOPMENT CODE (LDC) BY AMENDING SECTIONS 1.07.00
(DEFINITIONS)? 2.01.03 (CENTRAL BUSINESS DISTRICT)? 6.02.28 (SUPPLEMENTAL
STANDARDS FOR MULTIFAMILY STRUCTURES)? 7.01.04 (PARKING REQUIREMENTS)?
2.03.02 (TABLE OF LAND USES)? PROVIDING FOR SEVERABILITY? AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Amends the Land Development Code specific to sections as
referenced.

Item 8.3

Legislative LAND
DEVELOPMENT CODE (LDC) AMENDMENT AMELIA
RIVER
WATERFRONT CRA DEVELOPMENT STANDARDS ORDINANCE
2018-39
AMENDING
THE LAND DEVELOPMENT CODE (LDC) BY AMENDING SECTIONS 8.02.01 (AMELIA
RIVER WATERFRONT CRA)? AND 2.03.02 (TABLE OF LAND USES)? PROVIDING FOR
SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land
Development Code specific to sections referenced.

Item 8.4

LAND DEVELOPMENT CODE (LDC) AMENDMENT ACCESSORY
DWELLING UNITS
FOR RENT ORDINANCE
2018-40
AMENDING THE LAND DEVELOPMENT CODE (LDC)
BY AMENDING SECTIONS 1.07.00 (DEFINITIONS)? 2.03.02 (TABLE OF LAND USES)? 5.01.03
(ACCESSORY STRUCTURES)? 5.01.04 (ACCESSORY DWELLING UNITS)? PROVIDING FOR
SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land
Development Code specific to address requirements for accessory dwelling units.

Item 9.2

ORDINANCES SECOND
READING
CODE AMENDMENT CEMETERY
ORDINANCE
2018-29
AMENDING CHAPTER 30,
CEMETERY, OF THE CODE OF ORDINANCES? BY AMENDING SECTION 3031,
DEFINITIONS? AMENDING SECTION 3044
TO CLARIFY THAT ITEMS NOT DESCRIBED
ARE PROHIBITED AT GRAVES? AMENDING SECTION 3057
TO PROVIDE FOR CITY
REPAIR OF HEADSTONES AND GRAVE MARKERS? AMENDING SECTION 30106
TO
PROHIBIT TREASURE HUNTING AND METAL DETECTING IN THE CEMETERY?
AMENDING SECTION 30109
MEMORIAL AND VAULT INSTALLATIONS BY REQUIRING
VAULTS FOR ALL BURIALS? REPEALING ALL ORDINANCES IN CONFLICT HEREWITH?
PROVIDING FOR SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Adds language to the City Code related to metal detecting and maintenance of graves.

Item 9.3

Legislative FUTURE
LAND USE MAP AMENDMENT S.
5TH STREETORDINANCE
2018-31
CHANGING THE CITY’S FUTURE LAND USE MAP MAP FROM LIGHT
INDUSTRIAL (I1)
AND MEDIUM DENSITY RESIDENTIAL (R2)
TO ASSIGN A FUTURE
LAND USE MAP CATEGORY OF MEDIUM DENSITY RESIDENTIAL FOR A PROPERTY
TOTALING APPROXIMATELY 0.23 ACRES OF LAND LOCATED ON S. 5TH STREET?
PROVIDING FOR SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Assigns a Future Land Use Map Category of Medium Density Residential (MDR) to
approximately 0.23 acres located on S. 5th Street.

Item 9.4

ZONING MAP AMENDMENT S.
5TH STREETORDINANCE
2018-32
CHANGING THE
CITY’S ZONING MAP FROM LIGHT INDUSTRIAL (I1)
AND MEDIUM DENSITY
RESIDENTIAL (R2)
TO ASSIGN A ZONING MAP CATEGORY OF MEDIUM DENSITY
RESIDENTIAL (R2)
FOR A PROPERTY TOTALING APPROXIMATELY 0.23 ACRES OF
LAND LOCATED ON S. 5TH STREET? PROVIDING FOR SEVERABILITY? AND PROVIDING
FOR AN EFFECTIVE DATE. Synopsis: Assigns a Zoning Category of Medium Density Residential
(R2)
Zoning to approximately 0.23 acres located on S. 5th Street. A quasijudicial
hearing was
conducted on September 18, 2018.

Item 10.1

BOARD APPOINTMENTS
HISTORIC DISTRICT COUNCIL one
appointment.

Item 10.2

AIRPORT ADVISORY COMMISSION two
appointments.

Item 11

CITY COMMISSION DISCUSSION/DIRECTION
BEACHES This item is placed on the agenda at the request of Vice Mayor Kreger.

Item 12

CITY MANAGER REPORTS

Item 13

CITY ATTORNEY REPORTS

Items 15 & 16

15. MAYOR/COMMISSIONER COMMENTS

16. ADJOURNMENT