September 19, 2017 Regular Meeting
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Items 1 - 3 - 1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Mr. Bruce Malcolm, American Legion Chaplain.
Items 1 - 3
1. CALL TO ORDER2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Mr. Bruce Malcolm, American Legion Chaplain.
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Item 4.1 - PROCLAMATION "CONSTITUTION WEEK" Proclaims
the week of September 17–23, 2017,
as “Constitution Week” in commemoration of America’s most important document. Ms. Lynn Leisy,
Regent of the Daughters of the Amelia Island Chapter of the Daughters of the American Revolution
will be in attendance to accept the Proclamation.
Item 4.1
PROCLAMATION "CONSTITUTION WEEK" Proclaimsthe week of September 17–23, 2017,
as “Constitution Week” in commemoration of America’s most important document. Ms. Lynn Leisy,
Regent of the Daughters of the Amelia Island Chapter of the Daughters of the American Revolution
will be in attendance to accept the Proclamation.
»
Item 4.2 - PROCLAMATION "LES DEMERLE AMELIA ISLAND JAZZ FESTIVAL WEEK" Proclaims
October 815,
2017, as “Les DeMerle Amelia Island Jazz Festival Week”. Mr. Les DeMerle
and Ms. Bonnie Eisele along with volunteer Board Members will be in attendance to accept the
Proclamation.
Item 4.2
PROCLAMATION "LES DEMERLE AMELIA ISLAND JAZZ FESTIVAL WEEK" ProclaimsOctober 815,
2017, as “Les DeMerle Amelia Island Jazz Festival Week”. Mr. Les DeMerle
and Ms. Bonnie Eisele along with volunteer Board Members will be in attendance to accept the
Proclamation.
»
Item 4.3 - PROCLAMATION RECOGNITION
OF MR. WILLIAM F. FLYNN JR. Recognizes
Mr.
William F. Flynn Jr. for his significant civic contributions to the Nassau County Public Library
Fernandina Beach Branch renovation and naming the building located at 25 North 4th Street the
"William F. Flynn, Jr." building.
Item 4.3
PROCLAMATION RECOGNITIONOF MR. WILLIAM F. FLYNN JR. Recognizes
Mr.
William F. Flynn Jr. for his significant civic contributions to the Nassau County Public Library
Fernandina Beach Branch renovation and naming the building located at 25 North 4th Street the
"William F. Flynn, Jr." building.
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Item 4.4 - PRESENTATION FERNANDINA
BEACH HOUSING AUTHORITY Fernandina
Beach
Housing Authority Chairman Thomas Morris and Vice Chair Colleen Espersen will be present to
thank the City Commission for the City's support of the Free Little Library Project.
Item 4.4
PRESENTATION FERNANDINABEACH HOUSING AUTHORITY Fernandina
Beach
Housing Authority Chairman Thomas Morris and Vice Chair Colleen Espersen will be present to
thank the City Commission for the City's support of the Free Little Library Project.
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Item 4.5 - PRESENTATION REVIEW
OF WATERFRONT PROJECTS City
Manager Dale L. Martin,
Community Development Director D. Marshall McCrary, and Senior Planner Kelly Gibson will
provide a presentation regarding the previously approved waterfront projects.
Item 4.5
PRESENTATION REVIEWOF WATERFRONT PROJECTS City
Manager Dale L. Martin,
Community Development Director D. Marshall McCrary, and Senior Planner Kelly Gibson will
provide a presentation regarding the previously approved waterfront projects.
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Item 4.6 - BUDGET SUMMARY Comptroller
Patti Clifford will answer any questions regarding the budget
summary for August 2017.
Item 4.6
BUDGET SUMMARY ComptrollerPatti Clifford will answer any questions regarding the budget
summary for August 2017.
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Item 5 - PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE
CONSENT AGENDA
Item 5
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THECONSENT AGENDA
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Consent Agenda - 6.1 APPROVAL OF MINUTES Special
Meeting June
20, 2017 and Regular Meeting June
20,
2017.
6.2 SEWER, REFUSE, AND STORMWATER FY 2016/2017 YEAREND
PAYMENT RESOLUTION
2017141
AUTHORIZING PAYMENT FOR THE APPROVED SEWER, REFUSE,
AND STORMWATER FEE EXEMPTION LIST FOR FISCAL YEAR 2016/2017? AND
PROVIDING AN EFFECTIVE DATE. Synopsis: Authorizes payment for twentyfive
accounts in the
total amount of $19,690.41.
6.3 SEWER, REFUSE, AND STORMWATER EXEMPTIONS FOR FY 2017/2018 RESOLUTION
2017142
APPROVING NINE APPLICATIONS FOR CITY SEWER, REFUSE, AND
STORMWATER EXEMPTION FOR FISCAL YEAR 2017/2018? AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves nine applications for exemption of payment for City Sewer,
Refuse, and Stormwater costs for the months of October 1, 2017, through September 30, 2018.
Consent Agenda
6.1 APPROVAL OF MINUTES SpecialMeeting June
20, 2017 and Regular Meeting June
20,
2017.
6.2 SEWER, REFUSE, AND STORMWATER FY 2016/2017 YEAREND
PAYMENT RESOLUTION
2017141
AUTHORIZING PAYMENT FOR THE APPROVED SEWER, REFUSE,
AND STORMWATER FEE EXEMPTION LIST FOR FISCAL YEAR 2016/2017? AND
PROVIDING AN EFFECTIVE DATE. Synopsis: Authorizes payment for twentyfive
accounts in the
total amount of $19,690.41.
6.3 SEWER, REFUSE, AND STORMWATER EXEMPTIONS FOR FY 2017/2018 RESOLUTION
2017142
APPROVING NINE APPLICATIONS FOR CITY SEWER, REFUSE, AND
STORMWATER EXEMPTION FOR FISCAL YEAR 2017/2018? AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Approves nine applications for exemption of payment for City Sewer,
Refuse, and Stormwater costs for the months of October 1, 2017, through September 30, 2018.
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Item 7.1 - INSURANCE RENEWAL PREFERRED
GOVERNMENTAL INSURANCE TRUST (PGIT) RESOLUTION
2017143
APPROVING A TWELVE MONTH RENEWAL PROGRAM WITH
PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) COVERING CITY PROPERTY,
GENERAL LIABILITY, WORKERS’ COMP, LAW ENFORCEMENT LIABILITY, PUBLIC
OFFICIALS’ LIABILITY, AND AUTOMOBILE LIABILITY AND PHYSICAL DAMAGE?
APPROVING OTHER INSURANCE POLICIES COVERING MARINA, FLOOD, AIRPORT,
AD&D, YOUTH ACCIDENT, ENVIRONMENTAL AND LIQUOR LIABILITY? AND
APPROVING THE EXERCISING OF THE TWO YEAR RATE GUARANTEE OPTION?
AUTHORIZING EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Accepting the oneyear
renewal offer by PGIT with a twoyear
rate guarantee for insurance coverage
including but not limited to, City property (buildings and contents), general liability, workers’ comp,
law enforcement liability, public officials’ liability, automobile liability, and property damage.
Item 7.1
INSURANCE RENEWAL PREFERREDGOVERNMENTAL INSURANCE TRUST (PGIT) RESOLUTION
2017143
APPROVING A TWELVE MONTH RENEWAL PROGRAM WITH
PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) COVERING CITY PROPERTY,
GENERAL LIABILITY, WORKERS’ COMP, LAW ENFORCEMENT LIABILITY, PUBLIC
OFFICIALS’ LIABILITY, AND AUTOMOBILE LIABILITY AND PHYSICAL DAMAGE?
APPROVING OTHER INSURANCE POLICIES COVERING MARINA, FLOOD, AIRPORT,
AD&D, YOUTH ACCIDENT, ENVIRONMENTAL AND LIQUOR LIABILITY? AND
APPROVING THE EXERCISING OF THE TWO YEAR RATE GUARANTEE OPTION?
AUTHORIZING EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Accepting the oneyear
renewal offer by PGIT with a twoyear
rate guarantee for insurance coverage
including but not limited to, City property (buildings and contents), general liability, workers’ comp,
law enforcement liability, public officials’ liability, automobile liability, and property damage.
»
Item 7.2 - AWARD OF BID # 1722
CITRUS
CONTRACTING LLC RESOLUTION
2017144
AWARDING BID # 1722
FOR POLICE BUILDING ROOF REPAIRS AND RESURFACING
TO CITRUS CONTRACTING LLC IN THE AMOUNT OF $92,950.00? AUTHORIZING
EXECUTION OF SERVICES CONTRACT? AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid # 1722
Police building roof repairs and resurfacing in a nottoexceed
amount
of $92,950.00.
Item 7.2
AWARD OF BID # 1722CITRUS
CONTRACTING LLC RESOLUTION
2017144
AWARDING BID # 1722
FOR POLICE BUILDING ROOF REPAIRS AND RESURFACING
TO CITRUS CONTRACTING LLC IN THE AMOUNT OF $92,950.00? AUTHORIZING
EXECUTION OF SERVICES CONTRACT? AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Awards Bid # 1722
Police building roof repairs and resurfacing in a nottoexceed
amount
of $92,950.00.
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Item 7.3 - AWARD RFP #1705
CROWDERGULF
RESOLUTION
2017145
AWARDING RFP # 1705
FOR EMERGENCY DEBRIS REMOVAL SERVICES TO CROWDERGULF AS SECONDARY
CONTRACTOR? AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT?
AUTHORIZING EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards
RFP #1705
for the City’s disaster recovery and debris removal services to CrowderGulf as the
secondary contractor.
Item 7.3
AWARD RFP #1705CROWDERGULF
RESOLUTION
2017145
AWARDING RFP # 1705
FOR EMERGENCY DEBRIS REMOVAL SERVICES TO CROWDERGULF AS SECONDARY
CONTRACTOR? AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT?
AUTHORIZING EXECUTION? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Awards
RFP #1705
for the City’s disaster recovery and debris removal services to CrowderGulf as the
secondary contractor.
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Item 7.4 - AWARD OF VARIOUS ANNUAL BIDS RESOLUTION
2017146
AWARDING SEVEN
ANNUAL BIDS? AUTHORIZING EXECUTION OF ALL DOCUMENTATION PERTAINING TO
THE AWARD OF BIDS? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves
seven annual bid awards.
Item 7.4
AWARD OF VARIOUS ANNUAL BIDS RESOLUTION2017146
AWARDING SEVEN
ANNUAL BIDS? AUTHORIZING EXECUTION OF ALL DOCUMENTATION PERTAINING TO
THE AWARD OF BIDS? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves
seven annual bid awards.
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Item 7.5 - AUTHORIZATION TO ENGAGE OUTSIDE LEGAL COUNSEL RESOLUTION
2017147
AUTHORIZING THE CITY ATTORNEY TO ENGAGE QUALIFIED OUTSIDE LEGAL
COUNSEL IN AN AMOUNT NOT TO EXCEED $45,000 IN FISCAL YEAR 2017/2018 FOR
CONFLICTS, CODE BOARD AND GENERAL ADVICE ON COMPLEX LEGAL MATTERS?
AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City Attorney to engage
qualified outside legal counsel in an amount not to exceed $45,000 for outside legal services, as
needed, for FY 2017/2018.
Item 7.5
AUTHORIZATION TO ENGAGE OUTSIDE LEGAL COUNSEL RESOLUTION2017147
AUTHORIZING THE CITY ATTORNEY TO ENGAGE QUALIFIED OUTSIDE LEGAL
COUNSEL IN AN AMOUNT NOT TO EXCEED $45,000 IN FISCAL YEAR 2017/2018 FOR
CONFLICTS, CODE BOARD AND GENERAL ADVICE ON COMPLEX LEGAL MATTERS?
AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City Attorney to engage
qualified outside legal counsel in an amount not to exceed $45,000 for outside legal services, as
needed, for FY 2017/2018.
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Item 7.6 - SUNSETTING THE YOUTH ADVISORY COMMITTEE RESOLUTION
2017148
SUNSETTING THE YOUTH ADVISORY COMMITTEE AND REPEALING RESOLUTION 201583?
AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Sunsets the Youth Advisory
Committee and repeals Resolution 201583.
Item 7.6
SUNSETTING THE YOUTH ADVISORY COMMITTEE RESOLUTION2017148
SUNSETTING THE YOUTH ADVISORY COMMITTEE AND REPEALING RESOLUTION 201583?
AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Sunsets the Youth Advisory
Committee and repeals Resolution 201583.
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Item 7.7 - SETTLEMENT AGREEMENT COLUMBIA
CASCADE RESOLUTION
2017149
APPROVING THE SETTLEMENT AGREEMENT IN THE CASE OF COLUMBIA CASCADE
COMPANY V. CITY OF FERNANDINA BEACH ET AL.? AUTHORIZING EXECUTION? AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Settlement Agreement in the case
of Columbia Cascade Company v. City of Fernandina Beach, in the Oregon Circuit Court for
Multnomah County, Case No. 121013287.
Item 7.7
SETTLEMENT AGREEMENT COLUMBIACASCADE RESOLUTION
2017149
APPROVING THE SETTLEMENT AGREEMENT IN THE CASE OF COLUMBIA CASCADE
COMPANY V. CITY OF FERNANDINA BEACH ET AL.? AUTHORIZING EXECUTION? AND
PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Settlement Agreement in the case
of Columbia Cascade Company v. City of Fernandina Beach, in the Oregon Circuit Court for
Multnomah County, Case No. 121013287.
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Item 8.1 - MASTER FEE SCHEDULE – ORDINANCE 201719
ESTABLISHING AND AMENDING FEES
FOR THE AIRPORT, CEMETERY, CITY CLERK’S OFFICE, CITY MANAGER'S OFFICE,
COMMUNITY DEVELOPMENT, FIRE, GOLF COURSE, MARINA, PARKS AND
RECREATION, POLICE, SANITATION, STORMWATER, WASTEWATER, WATER, AND
IMPACT FEES, EXCLUDING WATER AND SEWER IMPACT FEES FOR FY 2017/2018?
PROVIDING FOR SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Approves the amended Master Fee Schedule consisting of the Airport, Cemetery, City Clerk’s Office,
City Manager's Office, Community Development, Fire, Golf Course, Marina, Parks and Recreation,
Police, Sanitation, Stormwater, Wastewater, Water, and Impact Fees, excluding Water and
Wastewater Impact Fees for Fiscal Year 2017/2018.
Item 8.1
MASTER FEE SCHEDULE – ORDINANCE 201719ESTABLISHING AND AMENDING FEES
FOR THE AIRPORT, CEMETERY, CITY CLERK’S OFFICE, CITY MANAGER'S OFFICE,
COMMUNITY DEVELOPMENT, FIRE, GOLF COURSE, MARINA, PARKS AND
RECREATION, POLICE, SANITATION, STORMWATER, WASTEWATER, WATER, AND
IMPACT FEES, EXCLUDING WATER AND SEWER IMPACT FEES FOR FY 2017/2018?
PROVIDING FOR SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis:
Approves the amended Master Fee Schedule consisting of the Airport, Cemetery, City Clerk’s Office,
City Manager's Office, Community Development, Fire, Golf Course, Marina, Parks and Recreation,
Police, Sanitation, Stormwater, Wastewater, Water, and Impact Fees, excluding Water and
Wastewater Impact Fees for Fiscal Year 2017/2018.
»
Item 8.2 - LAND DEVELOPMENT CODE AMENDMENT VARIANCES
TO ALLOW LOT
COMBINATION ON FLETCHER AVENUE ORDINANCE
201720
AMENDING THE LAND
DEVELOPMENT CODE BY AMENDING SECTION 10.02.01 (C)(8) TO ALLOW PROPERTIES
ON THE WEST SIDE OF NORTH OR SOUTH FLETCHER AVENUE THE ABILITY TO APPLY
FOR A VARIANCE FROM LOT COMBINATION RESTRICTIONS? PROVIDING FOR
SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land
Development Code specific to the limitations for the granting of a variance.
Item 8.2
LAND DEVELOPMENT CODE AMENDMENT VARIANCESTO ALLOW LOT
COMBINATION ON FLETCHER AVENUE ORDINANCE
201720
AMENDING THE LAND
DEVELOPMENT CODE BY AMENDING SECTION 10.02.01 (C)(8) TO ALLOW PROPERTIES
ON THE WEST SIDE OF NORTH OR SOUTH FLETCHER AVENUE THE ABILITY TO APPLY
FOR A VARIANCE FROM LOT COMBINATION RESTRICTIONS? PROVIDING FOR
SEVERABILITY? AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends the Land
Development Code specific to the limitations for the granting of a variance.
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Item 8.3 - CODE AMENDMENT DEFINITION
OF "AVAILABILITY OF SEWER" ORDINANCE
201721
AMENDING SECTION 8236,
DEFINITIONS, TO PROVIDE FOR A DEFINITION OF
AVAILABLE WITH REGARD TO SEWER AVAILABILITY? AMENDING SECTIONS 8240,
8245,
8267,
82163
AND 82206
TO CLARIFY THAT SEWER IS “AVAILABLE” AS THAT TERM
IS DEFINED IN SECTION 8236?
PROVIDING FOR SEVERABILITY? AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Amends various sections of the City Code pertaining to sewer
availability.
Item 8.3
CODE AMENDMENT DEFINITIONOF "AVAILABILITY OF SEWER" ORDINANCE
201721
AMENDING SECTION 8236,
DEFINITIONS, TO PROVIDE FOR A DEFINITION OF
AVAILABLE WITH REGARD TO SEWER AVAILABILITY? AMENDING SECTIONS 8240,
8245,
8267,
82163
AND 82206
TO CLARIFY THAT SEWER IS “AVAILABLE” AS THAT TERM
IS DEFINED IN SECTION 8236?
PROVIDING FOR SEVERABILITY? AND PROVIDING FOR
AN EFFECTIVE DATE. Synopsis: Amends various sections of the City Code pertaining to sewer
availability.
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Item 9 - LAND DEVELOPMENT CODE SECTION 10.02.01(C) RESTRICTIONS ON VARIANCE
LIMITATIONS
Item 9
LAND DEVELOPMENT CODE SECTION 10.02.01(C) RESTRICTIONS ON VARIANCELIMITATIONS
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Item 10 - CHARTER OFFICERS’ PERFORMANCE EVALUATIONS
Item 10
CHARTER OFFICERS’ PERFORMANCE EVALUATIONS
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Item 11 - CITY MANAGER REPORTS
Item 11
CITY MANAGER REPORTS
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Item 12 - CITY ATTORNEY REPORTS
Item 12
CITY ATTORNEY REPORTS
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Item 13 - CITY CLERK REPORTS
Item 13
CITY CLERK REPORTS
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Items 14 & 15 - 14. MAYOR/COMMISSIONER COMMENTS
15. ADJOURNMENT
Items 14 & 15
14. MAYOR/COMMISSIONER COMMENTS15. ADJOURNMENT
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