September 4, 2018 Regular Meeting
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Items 1 - 3 - 1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Items 1 - 3
1. CALL TO ORDER2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
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Item 4.1 - PROCLAMATION - 25TH ANNIVERSARY OF THE AMELIA ISLAND CHAPTER NATIONAL SOCIETY DAUGHTERS OF THE AMERICAN REVOLUTION - Recognizes the 25th Anniversary of the Amelia Island Chapter National Society Daughters of the American Revolution (DAR). Members of the Amelia Island Chapter DAR will be in attendance to accept the Proclamation.
Item 4.1
PROCLAMATION - 25TH ANNIVERSARY OF THE AMELIA ISLAND CHAPTER NATIONAL SOCIETY DAUGHTERS OF THE AMERICAN REVOLUTION - Recognizes the 25th Anniversary of the Amelia Island Chapter National Society Daughters of the American Revolution (DAR). Members of the Amelia Island Chapter DAR will be in attendance to accept the Proclamation.
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Item 5 - PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
Item 5
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
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Consent Agenda - 1 APPROVAL OF MINUTES - City Commission Regular Meeting - March 6, 2018; City Commission Regular Meeting - March 20, 2018; City Commission Regular Meeting - April 3, 2018; City Commission Special Meeting - April 10, 2018
2 FACILITIES USE AGREEMENT - DRIVING DYNAMICS, INC. - RESOLUTION 2018-120 APPROVING A FACILITIES USE AGREEMENT WITH DRIVING DYNAMICS, INC. FOR THE USE OF AIRPORT PROPERTY TO CONDUCT DEFENSIVE DRIVER SAFETY TRAINING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a Facilities Use Agreement with Driving Dynamics, Inc. for defensive driver training at the Fernandina Beach Municipal Airport.
3 BUDGET AMENDMENTS - BUILDING DEPARTMENT - RESOLUTION 2018-121 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 FOR PROFESSIONAL SERVICES EXPENSES; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $24,000 from the Salaries account to the Professional Services account for expenses associated with the interim building official and as-needed building inspector.
4 AWARD OF BID #18-19 POLYDYNE, INC. - RESOLUTION 2018-122 AWARDING OF BID #18-19 FOR POLYMER TO POLYDINE, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of Bid #18-19 to Polydyne, Inc.
5 BUDGET AMENDMENTS - UTILITY FUNDS - RESOLUTION 2018-123 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING ADDITIONAL FUNDS TO THE WASTEWATER AND WATER FUNDS FOR UNDER BUDGETED UTILITY ADMIN COSTS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $35,993 to the Wastewater Utility Admin Costs account and $35,993 to the Water Utility Admin Costs account from the respective Reserve accounts.
6 BUDGET AMENDMENTS - CEMETERY FUND - RESOLUTION 2018-124 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING ADDITIONAL FUNDS TO THE CEMETERY RETIREMENT ACCOUNT AND ALSO INCREASING THE CEMETERY SALE OF LOTS REVENUE ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $21,120 for under budgeted retirement expense. This increases the total City budget from $139,361,694 to $139,382,814.
7 BUDGET AMENDMENTS - POLICE AND FIRE RETIREMENT - RESOLUTION 2018-125 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 INCREASING THE POLICE AND FIRE PREMIUM TAX REVENUE AND THE POLICE AND FIRE RETIREMENT EXPENSE ACCOUNTS FOR HIGHER THAN BUDGETED INSURANCE PREMIUM TAX ALLOCATIONS TO THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget amendment increasing the State/Fire Insurance Tax revenue account and the Fire Retirement account by $16,058 and increasing the State/Police Insurance Tax revenue account and the Police Retirement account by $9,333 for higher State allocations. This increases the total City budget from $139,382,814 to $139,408,205.
Consent Agenda
1 APPROVAL OF MINUTES - City Commission Regular Meeting - March 6, 2018; City Commission Regular Meeting - March 20, 2018; City Commission Regular Meeting - April 3, 2018; City Commission Special Meeting - April 10, 20182 FACILITIES USE AGREEMENT - DRIVING DYNAMICS, INC. - RESOLUTION 2018-120 APPROVING A FACILITIES USE AGREEMENT WITH DRIVING DYNAMICS, INC. FOR THE USE OF AIRPORT PROPERTY TO CONDUCT DEFENSIVE DRIVER SAFETY TRAINING; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a Facilities Use Agreement with Driving Dynamics, Inc. for defensive driver training at the Fernandina Beach Municipal Airport.
3 BUDGET AMENDMENTS - BUILDING DEPARTMENT - RESOLUTION 2018-121 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 FOR PROFESSIONAL SERVICES EXPENSES; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $24,000 from the Salaries account to the Professional Services account for expenses associated with the interim building official and as-needed building inspector.
4 AWARD OF BID #18-19 POLYDYNE, INC. - RESOLUTION 2018-122 AWARDING OF BID #18-19 FOR POLYMER TO POLYDINE, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of Bid #18-19 to Polydyne, Inc.
5 BUDGET AMENDMENTS - UTILITY FUNDS - RESOLUTION 2018-123 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING ADDITIONAL FUNDS TO THE WASTEWATER AND WATER FUNDS FOR UNDER BUDGETED UTILITY ADMIN COSTS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $35,993 to the Wastewater Utility Admin Costs account and $35,993 to the Water Utility Admin Costs account from the respective Reserve accounts.
6 BUDGET AMENDMENTS - CEMETERY FUND - RESOLUTION 2018-124 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING ADDITIONAL FUNDS TO THE CEMETERY RETIREMENT ACCOUNT AND ALSO INCREASING THE CEMETERY SALE OF LOTS REVENUE ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $21,120 for under budgeted retirement expense. This increases the total City budget from $139,361,694 to $139,382,814.
7 BUDGET AMENDMENTS - POLICE AND FIRE RETIREMENT - RESOLUTION 2018-125 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 INCREASING THE POLICE AND FIRE PREMIUM TAX REVENUE AND THE POLICE AND FIRE RETIREMENT EXPENSE ACCOUNTS FOR HIGHER THAN BUDGETED INSURANCE PREMIUM TAX ALLOCATIONS TO THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget amendment increasing the State/Fire Insurance Tax revenue account and the Fire Retirement account by $16,058 and increasing the State/Police Insurance Tax revenue account and the Police Retirement account by $9,333 for higher State allocations. This increases the total City budget from $139,382,814 to $139,408,205.
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Item 7.1 - CITY COMMISSION RULES OF PROCEDURE AMENDMENT - RESOLUTION 2018-112 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF FERNANDINA BEACH, FLORIDA AMENDING RULES OF PROCEDURE FOR THE CITY COMMISSION BY PROVIDING FOR DEADLINES FOR INFORMATION SUBMITTED BY COMMISSIONERS FOR REVIEW AT COMMISSION MEETINGS; CLARIFYING INTENT OF COMMISSIONER COMMENTS AT END OF REGULAR MEETINGS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the amendment of the City Commission Rules of Procedure.
Item 7.1
CITY COMMISSION RULES OF PROCEDURE AMENDMENT - RESOLUTION 2018-112 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF FERNANDINA BEACH, FLORIDA AMENDING RULES OF PROCEDURE FOR THE CITY COMMISSION BY PROVIDING FOR DEADLINES FOR INFORMATION SUBMITTED BY COMMISSIONERS FOR REVIEW AT COMMISSION MEETINGS; CLARIFYING INTENT OF COMMISSIONER COMMENTS AT END OF REGULAR MEETINGS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the amendment of the City Commission Rules of Procedure.
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Item 7.2 - LOBBYING SERVICES AGREEMENT – JACOBS SCHOLZ & ASSOCIATES, LLC – RESOLUTION 2018-126 APPROVING A LOBBYING SERVICES AGREEMENT BETWEEN THE CITY AND JACOBS SCHOLZ & ASSOCIATES, LLC FOR STATE AND FEDERAL LOBBYING SERVICES FOR FY 2018/2019; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the lobbying services agreement with Jacobs Scholz & Associates, LLC for FY 2018/2019.
Item 7.2
LOBBYING SERVICES AGREEMENT – JACOBS SCHOLZ & ASSOCIATES, LLC – RESOLUTION 2018-126 APPROVING A LOBBYING SERVICES AGREEMENT BETWEEN THE CITY AND JACOBS SCHOLZ & ASSOCIATES, LLC FOR STATE AND FEDERAL LOBBYING SERVICES FOR FY 2018/2019; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the lobbying services agreement with Jacobs Scholz & Associates, LLC for FY 2018/2019.
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Item 7.3 - INSURANCE RENEWAL - PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) - RESOLUTION 2018-127 APPROVING A TWELVE MONTH RENEWAL PROGRAM WITH PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) COVERING CITY PROPERTY, GENERAL LIABILITY, WORKERS’ COMP, LAW ENFORCEMENT LIABILITY, PUBLIC OFFICIALS’ LIABILITY, AND AUTOMOBILE LIABILITY AND PHYSICAL DAMAGE; APPROVING OTHER INSURANCE POLICIES COVERING MARINA, FLOOD, AIRPORT, AD&D, YOUTH ACCIDENT, ENVIRONMENTAL AND LIQUOR LIABILITY; AND APPROVING THE EXERCISING OF THE SECOND YEAR OF A TWO YEAR RATE GUARANTEE OPTION; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approving the second, one-year renewal offer by PGIT with a two-year rate guarantee for insurance coverage including but not limited to, City property (buildings and contents), general liability, workers’ comp, law enforcement liability, public officials’ liability, automobile liability, and property damage.
Item 7.3
INSURANCE RENEWAL - PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) - RESOLUTION 2018-127 APPROVING A TWELVE MONTH RENEWAL PROGRAM WITH PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) COVERING CITY PROPERTY, GENERAL LIABILITY, WORKERS’ COMP, LAW ENFORCEMENT LIABILITY, PUBLIC OFFICIALS’ LIABILITY, AND AUTOMOBILE LIABILITY AND PHYSICAL DAMAGE; APPROVING OTHER INSURANCE POLICIES COVERING MARINA, FLOOD, AIRPORT, AD&D, YOUTH ACCIDENT, ENVIRONMENTAL AND LIQUOR LIABILITY; AND APPROVING THE EXERCISING OF THE SECOND YEAR OF A TWO YEAR RATE GUARANTEE OPTION; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approving the second, one-year renewal offer by PGIT with a two-year rate guarantee for insurance coverage including but not limited to, City property (buildings and contents), general liability, workers’ comp, law enforcement liability, public officials’ liability, automobile liability, and property damage.
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Item 7.4 - AMENDING MARINA ADVISORY BOARD - RESOLUTION 2018-128 AMENDING RESOLUTION 2018-98 ESTABLISHING THE MARINA ADVISORY BOARD TO CLARIFY THE MEMBER REQUIREMENTS; AND PROVIDING FOR AN EFFECTIVE DATE Synopsis: Amends Resolution 2018-98 so that no more than four slip holders shall serve on the Marina Advisory Board.
Item 7.4
AMENDING MARINA ADVISORY BOARD - RESOLUTION 2018-128 AMENDING RESOLUTION 2018-98 ESTABLISHING THE MARINA ADVISORY BOARD TO CLARIFY THE MEMBER REQUIREMENTS; AND PROVIDING FOR AN EFFECTIVE DATE Synopsis: Amends Resolution 2018-98 so that no more than four slip holders shall serve on the Marina Advisory Board.
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Item 7.5 - AUTHORIZATION TO ENGAGE OUTSIDE LEGAL COUNSEL - RESOLUTION 2018-129 AUTHORIZING THE CITY ATTORNEY TO ENGAGE QUALIFIED OUTSIDE LEGAL COUNSEL IN AN AMOUNT NOT TO EXCEED $40,000 IN FISCAL YEAR 2018/2019 FOR CONFLICTS, CODE BOARD AND GENERAL ADVICE ON COMPLEX LEGAL MATTERS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City Attorney to engage qualified outside legal counsel in an amount not to exceed $40,000 for outside legal services, as needed, for FY 2018/2019.
Item 7.5
AUTHORIZATION TO ENGAGE OUTSIDE LEGAL COUNSEL - RESOLUTION 2018-129 AUTHORIZING THE CITY ATTORNEY TO ENGAGE QUALIFIED OUTSIDE LEGAL COUNSEL IN AN AMOUNT NOT TO EXCEED $40,000 IN FISCAL YEAR 2018/2019 FOR CONFLICTS, CODE BOARD AND GENERAL ADVICE ON COMPLEX LEGAL MATTERS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City Attorney to engage qualified outside legal counsel in an amount not to exceed $40,000 for outside legal services, as needed, for FY 2018/2019.
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Item 7.6 - BUDGET AMENDMENTS - LIBRARY ROOF FUNDING - RESOLUTION 2018-130 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING FUNDS FOR THE LIBRARY ROOF REPAIR PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $8,000 to the Downtown Repairs/Maintenance Buildings/Grounds account from the Facilities Operating Supplies account ($2,000) and the Facilities Health Insurance account ($6,000) due to unavailable funds in the Downtown Repairs/Maintenance Buildings/Grounds account and transfers $10,000 to the Building Non Cap Equipment account from the Commission's Health Insurance account.
Item 7.6
BUDGET AMENDMENTS - LIBRARY ROOF FUNDING - RESOLUTION 2018-130 APPROVING AMENDMENTS TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING FUNDS FOR THE LIBRARY ROOF REPAIR PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $8,000 to the Downtown Repairs/Maintenance Buildings/Grounds account from the Facilities Operating Supplies account ($2,000) and the Facilities Health Insurance account ($6,000) due to unavailable funds in the Downtown Repairs/Maintenance Buildings/Grounds account and transfers $10,000 to the Building Non Cap Equipment account from the Commission's Health Insurance account.
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Item 7.8 - BUDGET AMENDMENT - DREDGING - RESOLUTION 2018-132 APPROVING AN AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING FUNDS FOR DREDGING FROM THE CAPITAL IMPROVEMENT PLAN DOWNTOWN WATERFRONT ACCOUNT TO THE DREDGING ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $14,300 to the Dredging account from the Downtown Waterfront account for the Applied Technology and Management work related to dredging expected to be completed in the current fiscal year.
Item 7.8
BUDGET AMENDMENT - DREDGING - RESOLUTION 2018-132 APPROVING AN AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2017/2018 TRANSFERRING FUNDS FOR DREDGING FROM THE CAPITAL IMPROVEMENT PLAN DOWNTOWN WATERFRONT ACCOUNT TO THE DREDGING ACCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $14,300 to the Dredging account from the Downtown Waterfront account for the Applied Technology and Management work related to dredging expected to be completed in the current fiscal year.
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Item 7.9 - FY 2018 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STAN MAYFIELD WORKING WATERFRONTS FLORIDA FOREVER GRANT APPLICATION - RESOLUTION 2018-133. AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR FUNDING TO PURCHASE OF ONE OR MORE PARCELS OF WATERFRONT PROPERTY TO BE USED TO SUPPORT LOCAL COMMERCIAL HARVEST OF MARINE ORGANISMS AND/OR PROVIDE EDUCATION REGARDING SAME; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes application to the 2018 Stan Mayfield Working Waterfronts Florida Forever Grant Program.
Item 7.9
FY 2018 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STAN MAYFIELD WORKING WATERFRONTS FLORIDA FOREVER GRANT APPLICATION - RESOLUTION 2018-133. AUTHORIZING SUBMISSION OF A GRANT APPLICATION FOR FUNDING TO PURCHASE OF ONE OR MORE PARCELS OF WATERFRONT PROPERTY TO BE USED TO SUPPORT LOCAL COMMERCIAL HARVEST OF MARINE ORGANISMS AND/OR PROVIDE EDUCATION REGARDING SAME; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes application to the 2018 Stan Mayfield Working Waterfronts Florida Forever Grant Program.
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Item 8.1 - ORDINANCE - FIRST READING
CEMETERIES - ORDINANCE 2018-29 AMENDING CHAPTER 30, CEMETERY, OF THE CODE OF ORDINANCES; BY AMENDING SECTION 30-31, DEFINITIONS; AMENDING SECTION 30-44 TO CLARIFY THAT ITEMS NOT DESCRIBED ARE PROHIBITED AT GRAVES; AMENDING SECTION 30-57 TO PROVIDE FOR CITY REPAIR OF HEADSTONES AND GRAVE MARKERS; AMENDING SECTION 30-106 TO PROHIBIT TREASURE HUNTING AND METAL DETECTING IN THE CEMETERY; AMENDING SECTION 30-109 MEMORIAL AND VAULT INSTALLATIONS BY REQUIRING VAULTS FOR ALL BURIALS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Adds language to the code related to metal detecting and maintenance of graves.
Item 8.1
ORDINANCE - FIRST READINGCEMETERIES - ORDINANCE 2018-29 AMENDING CHAPTER 30, CEMETERY, OF THE CODE OF ORDINANCES; BY AMENDING SECTION 30-31, DEFINITIONS; AMENDING SECTION 30-44 TO CLARIFY THAT ITEMS NOT DESCRIBED ARE PROHIBITED AT GRAVES; AMENDING SECTION 30-57 TO PROVIDE FOR CITY REPAIR OF HEADSTONES AND GRAVE MARKERS; AMENDING SECTION 30-106 TO PROHIBIT TREASURE HUNTING AND METAL DETECTING IN THE CEMETERY; AMENDING SECTION 30-109 MEMORIAL AND VAULT INSTALLATIONS BY REQUIRING VAULTS FOR ALL BURIALS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Adds language to the code related to metal detecting and maintenance of graves.
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Item 10.1 - BOARD APPOINTMENTS
CODE ENFORCEMENT AND APPEALS BOARD - two appointments
Item 10.1
BOARD APPOINTMENTSCODE ENFORCEMENT AND APPEALS BOARD - two appointments
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Item 10.2 - MARINA ADVISORY BOARD - seven appointments.
Item 10.2
MARINA ADVISORY BOARD - seven appointments.
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Item 10.3 - HISTORIC DISTRICT COUNCIL - two appointments.
Item 10.3
HISTORIC DISTRICT COUNCIL - two appointments.
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Item 10.4 - AIRPORT ADVISORY COMMISSION - one appointment.
Item 10.4
AIRPORT ADVISORY COMMISSION - one appointment.
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Item 10.5 - BOARD OF ADJUSTMENT - four appointments
Item 10.5
BOARD OF ADJUSTMENT - four appointments
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Item 11.1 - LAND DEVELOPMENT CODE CHAPTER 9: BOARDS AND COMMISSIONS SECTION 9.01.04: removal and vacancies. This item is placed on the agenda at the request of Commissioner Ross.
Item 11.1
LAND DEVELOPMENT CODE CHAPTER 9: BOARDS AND COMMISSIONS SECTION 9.01.04: removal and vacancies. This item is placed on the agenda at the request of Commissioner Ross.
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Item 12 - CITY MANAGER REPORTS
Item 12
CITY MANAGER REPORTS
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Item 13 - CITY ATTORNEY REPORTS
Item 13
CITY ATTORNEY REPORTS»
Item 14 - CITY CLERK REPORTS
Item 14
CITY CLERK REPORTS
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Items 15 & 16 - 15. MAYOR/COMMISSIONER COMMENTS
16. ADJOURNMENT
Items 15 & 16
15. MAYOR/COMMISSIONER COMMENTS16. ADJOURNMENT
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