July 18, 2017 Regular Meeting
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Items 1 - 3 - 1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Stephen Mazingo of St. Peter’s Episcopal Church.
Items 1 - 3
1. CALL TO ORDER2. ROLL CALL
3. PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Reverend Stephen Mazingo of St. Peter’s Episcopal Church.
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Item 4.1 - PROCLAMATION - RETIREMENT OF MS. JANET HARRIS - Recognizes Ms. Janet Harris
upon her retirement after nineteen years and six months of dedicated service to the City of Fernandina
Beach. Ms. Harris retired on May 31, 2017.
Item 4.1
PROCLAMATION - RETIREMENT OF MS. JANET HARRIS - Recognizes Ms. Janet Harrisupon her retirement after nineteen years and six months of dedicated service to the City of Fernandina
Beach. Ms. Harris retired on May 31, 2017.
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Item 4.2 - PROCLAMATION - STORMWATER PROJECT FUNDING - Expresses appreciation to Florida
State Senator Aaron Bean, Florida House of Representative Cord Byrd and Mr. Buddy Jacobs,
Esquire, for successfully securing $500,000 in state funding for stormwater repairs.
Item 4.2
PROCLAMATION - STORMWATER PROJECT FUNDING - Expresses appreciation to FloridaState Senator Aaron Bean, Florida House of Representative Cord Byrd and Mr. Buddy Jacobs,
Esquire, for successfully securing $500,000 in state funding for stormwater repairs.
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Item 4.3 - PROCLAMATION - GULLAH/GEECHEE NATION APPRECIATION WEEK - Proclaims July 29, 2017 - August
6, 2017, as “Gullah/Geechee Nation Appreciation Week”. Queen Quet, Chieftess of
the Gullah/Geechee Nation will be present to accept the Proclamation.
Item 4.3
PROCLAMATION - GULLAH/GEECHEE NATION APPRECIATION WEEK - Proclaims July 29, 2017 - August6, 2017, as “Gullah/Geechee Nation Appreciation Week”. Queen Quet, Chieftess of
the Gullah/Geechee Nation will be present to accept the Proclamation.
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Item 4.4 - PRESENTATION - ST. JOHNS RIVER WATER MANAGEMENT DISTRICT (SJRWMD) - Mr. Geoffrey Sample of SJRWMD will make a ceremonial check presentation to the City Commission for the recently awarded Area-1 cost-share stormwater project.
Item 4.4
PRESENTATION - ST. JOHNS RIVER WATER MANAGEMENT DISTRICT (SJRWMD) - Mr. Geoffrey Sample of SJRWMD will make a ceremonial check presentation to the City Commission for the recently awarded Area-1 cost-share stormwater project.
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Item 4.5 - PRESENTATION - LIGNOTECH FLORIDA - Mr. Anders Sjode, Mr. Lance Richardson, Ms.
Kristina Vickers, Mr. Scott Saettel, and Mr. Mark Holt of LignoTech Florida will provide a brief
update on the LignoTech Florida project.
Item 4.5
PRESENTATION - LIGNOTECH FLORIDA - Mr. Anders Sjode, Mr. Lance Richardson, Ms.Kristina Vickers, Mr. Scott Saettel, and Mr. Mark Holt of LignoTech Florida will provide a brief
update on the LignoTech Florida project.
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Item 4.6 - PRESENTATION – OCEAN HIGHWAY AND PORT AUTHORITY – A representative of the
Ocean Highway and Port Authority (OHPA) will present Payment In Lieu of Taxes (PILOT) payment
to the City Commission for Fiscal Years 2016/2017.
Item 4.6
PRESENTATION – OCEAN HIGHWAY AND PORT AUTHORITY – A representative of theOcean Highway and Port Authority (OHPA) will present Payment In Lieu of Taxes (PILOT) payment
to the City Commission for Fiscal Years 2016/2017.
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Item 4.7 - BUDGET SUMMARY - Comptroller Patti Clifford will answer any questions regarding the budget
summary for June 2017.
Item 4.7
BUDGET SUMMARY - Comptroller Patti Clifford will answer any questions regarding the budgetsummary for June 2017.
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Item 4.8 - PRESENTATION – PROPOSED FY 17/18 BUDGET – City Manager Martin will provide a
presentation regarding the proposed FY 17/18 budget.
Item 4.8
PRESENTATION – PROPOSED FY 17/18 BUDGET – City Manager Martin will provide apresentation regarding the proposed FY 17/18 budget.
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Item 5 - PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE
CONSENT AGENDA
Item 5
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THECONSENT AGENDA
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Consent Agenda - 6.1. LEASE AGREEMENT - CANON SOLUTIONS AMERICA (CSA) - RESOLUTION 2017-108
APPROVING A LEASE AGREEMENT WITH CANON SOLUTIONS AMERICA FOR COPY
EQUIPMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a lease agreement with Canon Solutions America for forty-eight
months for the estimated amount of $3,625 per month.
6.2. VOLUNTARY ANNEXATION AGREEMENT - 1588 CLINCH DRIVE - RESOLUTION 2017-109
APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE
LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL
CONTAINING APPROXIMATELY 1.51 ACRES LOCATED AT 1588 CLINCH DRIVE;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the extension of water services to the property owners identified, whose property
is located at 1588 Clinch Drive and noted as parcel 00-00-30-0800-0000-0050.
Also approves the Voluntary Annexation Petition.
Consent Agenda
6.1. LEASE AGREEMENT - CANON SOLUTIONS AMERICA (CSA) - RESOLUTION 2017-108APPROVING A LEASE AGREEMENT WITH CANON SOLUTIONS AMERICA FOR COPY
EQUIPMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves a lease agreement with Canon Solutions America for forty-eight
months for the estimated amount of $3,625 per month.
6.2. VOLUNTARY ANNEXATION AGREEMENT - 1588 CLINCH DRIVE - RESOLUTION 2017-109
APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE
LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL
CONTAINING APPROXIMATELY 1.51 ACRES LOCATED AT 1588 CLINCH DRIVE;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the extension of water services to the property owners identified, whose property
is located at 1588 Clinch Drive and noted as parcel 00-00-30-0800-0000-0050.
Also approves the Voluntary Annexation Petition.
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Item 7.1 - DEMONSTRATION OF ONGOING SUPPORT - NASSAU COUNTY SHORE PROTECTION
PROJECT - RESOLUTION 2017-101 REQUIRED BY THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION’S (FDEP) DIVISION OF WATER RESTORATION
ASSISTANCE, TO DEMONSTRATE ONGOING SUPPORT FOR THE NASSAU COUNTY
SHORE PROTECTION PROJECT BY AGREEING TO CONTINUE SERVING AS THE LOCAL
SPONSOR, TO PROVIDE THE LOCAL COST SHARE, AND TO IDENTIFY THE SOURCE OF
THE LOCAL COST SHARE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Agrees to provide continuing support for the Nassau County Shore
Protection project, to continue serving as the local sponsor of the project, and to provide the local cost share.
Item 7.1
DEMONSTRATION OF ONGOING SUPPORT - NASSAU COUNTY SHORE PROTECTIONPROJECT - RESOLUTION 2017-101 REQUIRED BY THE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION’S (FDEP) DIVISION OF WATER RESTORATION
ASSISTANCE, TO DEMONSTRATE ONGOING SUPPORT FOR THE NASSAU COUNTY
SHORE PROTECTION PROJECT BY AGREEING TO CONTINUE SERVING AS THE LOCAL
SPONSOR, TO PROVIDE THE LOCAL COST SHARE, AND TO IDENTIFY THE SOURCE OF
THE LOCAL COST SHARE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN
EFFECTIVE DATE. Synopsis: Agrees to provide continuing support for the Nassau County Shore
Protection project, to continue serving as the local sponsor of the project, and to provide the local cost share.
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Item 7.2 - AGREEMENT APPROVAL – DEPARTMENT OF THE ARMY - RESOLUTION 2017-102
APPROVING THE PROJECT COOPERATION AGREEMENT (PCA) FOR THE NASSAU
COUNTY SHORE PROTECTION PROJECT, PROVIDING AUTHORIZATION FOR
SIGNATURE, AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Project
Cooperation Agreement with the Department of the Army for the Nassau County Shore Protection
Project.
Item 7.2
AGREEMENT APPROVAL – DEPARTMENT OF THE ARMY - RESOLUTION 2017-102APPROVING THE PROJECT COOPERATION AGREEMENT (PCA) FOR THE NASSAU
COUNTY SHORE PROTECTION PROJECT, PROVIDING AUTHORIZATION FOR
SIGNATURE, AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Project
Cooperation Agreement with the Department of the Army for the Nassau County Shore Protection
Project.
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Item 7.3 - BUDGET AMENDMENT - BEACH RENOURISHMENT - RESOLUTION 2017-103
APPROVING AN AMENDMENT TO THE CAPITAL IMPROVEMENT FUND BUDGET FOR
FISCAL YEAR 2016/2017; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves
the transfer of funds for beach renourishment costs.
Item 7.3
BUDGET AMENDMENT - BEACH RENOURISHMENT - RESOLUTION 2017-103APPROVING AN AMENDMENT TO THE CAPITAL IMPROVEMENT FUND BUDGET FOR
FISCAL YEAR 2016/2017; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves
the transfer of funds for beach renourishment costs.
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Item 7.4 - NOTICE TO PROCEED - F&G CONSTRUCTION - RESOLUTION 2017-110 APPROVING
THE NOTICE TO PROCEED FOR THE CONSTRUCTION OF THE GENERAL AVIATION
TERMINAL BUILDING PROJECT AT FERNANDINA BEACH MUNICIPAL AIRPORT TO F&G
CONSTRUCTION; PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Provides a Notice to
Proceed to F&G Construction for the building and site work associated with the General Aviation
Terminal Building project.
Item 7.4
NOTICE TO PROCEED - F&G CONSTRUCTION - RESOLUTION 2017-110 APPROVINGTHE NOTICE TO PROCEED FOR THE CONSTRUCTION OF THE GENERAL AVIATION
TERMINAL BUILDING PROJECT AT FERNANDINA BEACH MUNICIPAL AIRPORT TO F&G
CONSTRUCTION; PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Provides a Notice to
Proceed to F&G Construction for the building and site work associated with the General Aviation
Terminal Building project.
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Item 7.5 - BUDGET AMENDMENT - HURRICANE MATTHEW EXPENSES - RESOLUTION 2017-111
APPROVING AN AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2016/2017 FOR
ITEMS RELATED TO HURRICANE MATTHEW; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves the transfer of funds relating to Hurricane Matthew expenses.
Item 7.5
BUDGET AMENDMENT - HURRICANE MATTHEW EXPENSES - RESOLUTION 2017-111APPROVING AN AMENDMENT TO THE BUDGET FOR FISCAL YEAR 2016/2017 FOR
ITEMS RELATED TO HURRICANE MATTHEW; AND PROVIDING FOR AN EFFECTIVE
DATE. Synopsis: Approves the transfer of funds relating to Hurricane Matthew expenses.
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Item 7.6 - RIGHT-OF-WAY USE PERMIT - 3670 SOUTH FLETCHER AVENUE - RESOLUTION 2017-112 APPROVING A “RIGHTOFWAY
USE PERMIT” FOR 3670 SOUTH FLETCHER AVENUE;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the “Right-of-Way Use Permit” for 3670 South Fletcher Avenue.
Item 7.6
RIGHT-OF-WAY USE PERMIT - 3670 SOUTH FLETCHER AVENUE - RESOLUTION 2017-112 APPROVING A “RIGHTOFWAYUSE PERMIT” FOR 3670 SOUTH FLETCHER AVENUE;
AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the “Right-of-Way Use Permit” for 3670 South Fletcher Avenue.
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Item 7.7 - GRANT APPLICATION APPROVAL - BOATING INFRASTRUCTURE GRANT PROGRAM (BIG-P) -
RESOLUTION 2017-105 AUTHORIZING THE SUBMISSION OF A BOATING
INFRASTRUCTURE GRANT PROGRAM (BIG-P)APPLICATION TO THE FLORIDA FISH AND
WILDLIFE CONSERVATION COMMISSION (FWC) TO EXPAND THE EXISTING
FERNANDINA HARBOR MARINA TO THE NORTH AND IMPROVE THE OVERALL
FACILITIES FOR TRANSIENT BOATERS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submittal of a BIG-P
application to the FWC in the amount of $1,500,000
and agrees to provide a 51.4% match in the amount of $1,585,695 for expansion northward of the
Fernandina Harbor Marina.
Item 7.7
GRANT APPLICATION APPROVAL - BOATING INFRASTRUCTURE GRANT PROGRAM (BIG-P) -RESOLUTION 2017-105 AUTHORIZING THE SUBMISSION OF A BOATING
INFRASTRUCTURE GRANT PROGRAM (BIG-P)APPLICATION TO THE FLORIDA FISH AND
WILDLIFE CONSERVATION COMMISSION (FWC) TO EXPAND THE EXISTING
FERNANDINA HARBOR MARINA TO THE NORTH AND IMPROVE THE OVERALL
FACILITIES FOR TRANSIENT BOATERS; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Authorizes the submittal of a BIG-P
application to the FWC in the amount of $1,500,000
and agrees to provide a 51.4% match in the amount of $1,585,695 for expansion northward of the
Fernandina Harbor Marina.
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Item 7.8 - GRANT APPLICATION - FLORIDA INLAND NAVIGATION DISTRICT (FIND) - RESOLUTION 2017-113
REQUESTING ASSISTANCE UNDER THE FLORIDA INLAND
NAVIGATION DISTRICT (FIND) WATERWAYS ASSISTANCE PROGRAM; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Requests assistance
under the Florida Inland Navigation District (FIND) Waterways Assistance Program for re-purposing
an existing grant in the amount $89,306.00 for repairs to the Fuel Dock.
Item 7.8
GRANT APPLICATION - FLORIDA INLAND NAVIGATION DISTRICT (FIND) - RESOLUTION 2017-113REQUESTING ASSISTANCE UNDER THE FLORIDA INLAND
NAVIGATION DISTRICT (FIND) WATERWAYS ASSISTANCE PROGRAM; AUTHORIZING
EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Requests assistance
under the Florida Inland Navigation District (FIND) Waterways Assistance Program for re-purposing
an existing grant in the amount $89,306.00 for repairs to the Fuel Dock.
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Item 8 - RIGHT-OF-WAY VACATION - PORTION OF GUM STREET - ORDINANCE 2016-40 APPROVING A VACATION OF PUBLIC RIGHT-OF-WAY FOR A PORTION OF GUM STREET TOTALING
APPROXIMATELY 600 LINEAR FEET EXTENDING BETWEEN CITRONA DRIVE AND THE EGANS CREEK
GREENWAY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the vacation of a portion of Gum Street, an unopened public right-of-way
totaling approximately 535 linear feet between Citrona Drive and the Egans Creek Greenway.
Item 8
RIGHT-OF-WAY VACATION - PORTION OF GUM STREET - ORDINANCE 2016-40 APPROVING A VACATION OF PUBLIC RIGHT-OF-WAY FOR A PORTION OF GUM STREET TOTALINGAPPROXIMATELY 600 LINEAR FEET EXTENDING BETWEEN CITRONA DRIVE AND THE EGANS CREEK
GREENWAY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
Synopsis: Approves the vacation of a portion of Gum Street, an unopened public right-of-way
totaling approximately 535 linear feet between Citrona Drive and the Egans Creek Greenway.
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Item 9 - CITY MANAGER REPORTS
Item 9
CITY MANAGER REPORTS
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Items 10 & 11 - 10. CITY ATTORNEY REPORTS
11. CITY CLERK REPORTS
Items 10 & 11
10. CITY ATTORNEY REPORTS11. CITY CLERK REPORTS
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Items 12 & 13 - 12. MAYOR/COMMISSIONER COMMENTS
13. ADJOURNMENT
Items 12 & 13
12. MAYOR/COMMISSIONER COMMENTS13. ADJOURNMENT
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