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AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
DECEMBER 6, 2016
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034r
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION

Invocation by Reverend Jeremiah Robinson of New Zion Baptist Church.

 




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4.
PROCLAMATIONS / PRESENTATIONS
4.1.
PROCLAMATION – NASSAU COUNTY SHERIFF'S DEPUTY ERIC J. OLIVER
Honoring Nassau County Sheriff's Deputy Eric J. Oliver who lost his life on Tuesday, November 22, 2016, in the line of duty. Mr. Doug Oliver, father of Deputy Eric J. Oliver, will be present to accept the Proclamation.
Documents:
  1. Proclamation Honoring Deputy Eric Oliver.pdf
4.2.
PROCLAMATION – RETIREMENT OF MS. GAYLE MURRAY
Recognizes Ms. Gayle Murray upon her retirement after twelve years and five months of dedicated service to the City of Fernandina Beach. Ms. Murray retired on October 31, 2016.
Documents:
  1. Proclamation Retirement Gayle Murray.pdf
4.3.
PRESENTATION - THIOKOL MEMORIAL NATIONAL PARK INITIATIVE

PRESENTATION - THIOKOL MEMORIAL NATIONAL PARK INITIATIVE - Ms. Jannie Everette will provide a presentation regarding the Thiokol Memorial National Park (TMP) Initiative.

Documents:
  1. Presentation Thiokol.pdf
5.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
6.
CONSENT AGENDA
6.1.
APPROVAL OF MINUTES
Regular Meeting – October 18, 2016.
Documents:
  1. Approval of Minutes.pdf
6.2.
VOLUNTARY ANNEXATION AGREEMENT – 785 GROVE PARK CIRCLE -
RESOLUTION 2016-145 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL CONTAINING APPROXIMATELY 0.19 ACRES LOCATED AT 785 GROVE PARK CIRCLE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to the property owner identified, whose property is located outside the corporate limits of the City at 785 Grove Park Circle and noted as parcel 00-00-31-0270-0001-0020, and approves the Voluntary Annexation Petition.
Documents:
  1. Res 2016-145 Voluntary Annexation 785 Grove Park Circle.pdf
6.3.
VOLUNTARY ANNEXATION AGREEMENT – 1440 NOTTINGHAM DRIVE –
RESOLUTION 2016-146 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL CONTAINING APPROXIMATELY 0.23 ACRES LOCATED AT 1440 NOTTINGHAM DRIVE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to the property owner identified, whose property is located outside the corporate limits of the City at 1440 Nottingham Drive and noted as parcel 00-00-30-0640-0016-0000and approves the Voluntary Annexation Petition.
Documents:
  1. Res 2016-146 Voluntary Annexation 1440 Nottingham Drive.pdf
6.4.
VOLUNTARY ANNEXATION AGREEMENT - 1458 HOLLY DRIVE –

RESOLUTION 2016-147 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE PARCEL CONTAINING APPROXIMATELY 0.30 ACRES LOCATED 1458 HOLLY DRIVE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to the property owner identified, whose property is located outside the corporate limits of the City at 1458 Holly Drive and noted as parcel 00-00-30-024B-0053-0000, and approves the Voluntary Annexation Petition.

Documents:
  1. Res 2016-147 Voluntary Annexation 1458 Holly Drive_Redacted.pdf
6.5.
AWARD OF BID #16-14 – T B LANDMARK CONSTRUCTION, INC.

RESOLUTION 2016-148 AUTHORIZING THE AWARD OF BID #16-14 FOR WORK OF CLEANING AND REBUILDING OF PONDS, INSTALLATION OF WET WELL AND METER END SECTION, AND FRENCH DRAIN SYSTEMS FOR THE NORTH FLETCHER DRAINAGE PROJECT TO T B LANDMARK CONSTRUCTION, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of Bid #16-14 to T B Landmark Construction, Inc.

Documents:
  1. Res 2016-148 Award of Bid 16-14 TB Landmark.pdf
6.6.
AWARD OF BID #16-15 – BARNEY’S PUMPS, INC. –

RESOLUTION 2016-149 AUTHORIZING THE AWARD OF BID #16-15 FOR STORM WATER PUMPS TO BARNEY’S PUMPS, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of Bid #16-15 to Barney’s Pumps, Inc.

Documents:
  1. Res 2016-149 Award of Bid 16-15 Barneys Pumps Inc.pdf
6.7.
AWARD OF BID #16-16 – PRITCHETT TRUCKING, INC. –

RESOLUTION 2016-150 AUTHORIZING THE AWARD OF BID #16-16 FOR 1,400 YARDS OF # 57 STONE TO PRITCHETT TRUCKING, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of Bid #16-16 to Pritchett Trucking, Inc.

Documents:
  1. Res 2016-150 Award of Bid 16-16 Pritchett Trucking.pdf
6.8.
AWARD OF BID #16-17 - FERGUSON WATERWORKS –

RESOLUTION 2016-151 AUTHORIZING THE AWARD OF BID #16-17 FOR 3,000 LINEAR FEET OF STORM WATER PIPE WITH FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) PERFORATIONS AND MATTING TO FERGUSON WATERWORKS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of Bid #16-17 to Ferguson Waterworks.

Documents:
  1. Res 2016-151 Award of Bid 16-17 Ferguson Waterworks.pdf
6.9.
FRANCHISE AGREEMENT – KONA ICE OF NASSAU, LLC –

RESOLUTION 2016-152 APPROVING A FRANCHISE AGREEMENT WITH KONA ICE OF NASSAU, LLC D/B/A KONA ICE OF AMELIA ISLAND, A MOBILE SHAVED ICE VENDOR, AND THE CITY OF FERNANDINA BEACH FOR THE SALE OF SHAVED ICE FROZEN TREATS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Grants a franchise agreement for retail sale of shaved ice to Kona Ice of Nassau for a period of one year.

Documents:
  1. Res 2016-152 Franchise Agreement Kona Ice of Nassau LLC.pdf
7.
RESOLUTIONS
7.1.
PURCHASE APPROVAL – ACF STANDBY SYSTEMS, INC.

RESOLUTION 2016-153 APPROVING THE PURCHASE OF ONE GENERAC INDUSTRIAL GASEOUS-DRIVEN GENERATOR FROM ACF STANDBY SYSTEMS, INC. FOR THE STORM WATER MANAGEMENT DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the purchase of a generator in the amount of $70,665.08 from ACF Standby Systems, Inc.

Documents:
  1. Res 2016-153 Purchase Approval ACF Standby Systems Inc.pdf
7.2.
AGREEMENT APPROVAL - MUSCO SPORTS LIGHTING, LLC –

RESOLUTION 2016-154 APPROVING AN AGREEMENT WITH MUSCO SPORTS LIGHTING, LLC FOR THE PURCHASE AND INSTALLATION OF LED SPORTS LIGHTING FOR TWO SOCCER FIELDS AT THE FERNANDINA BEACH ATHLETIC COMPLEX; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves an agreement with Musco Sports Lighting, LLC for the purchase and installation of LED Sports Lighting for two soccer fields at the Fernandina Beach Athletic Complex.

Documents:
  1. Res 2016-154 Purchase Approval Musco Sports Lighting LLC.pdf
7.3.
PROHIBITION OF BALLOONS ON ALL PUBLIC BEACHES –

RESOLUTION 2016-155 PROHIBITING THE USE AND RELEASE OF BALLOONS ON ALL PUBLIC BEACHES; INTENDING TO INFORM AND EDUCATE THE PUBLIC THROUGH EDUCATIONAL OUTREACH OPPORTUNITIES AND SIGNAGE INFORMING THE PUBLIC AT EACH BEACH LOCATION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Prohibits the use and release of balloons along all beaches.

Documents:
  1. Res 2016-155 Prohibiting Balloons on Public Beaches.pdf
8.
ORDINANCE – FIRST READING
8.1.
RIGHT-OF-WAY VACATION – PORTION OF GUM STREET –

ORDINANCE 2016-40 APPROVING A VACATION OF PUBLIC RIGHT-OF-WAY FOR A PORTION OF GUM STREET TOTALING APPROXIMATELY 755 LINEAR FEET EXTENDING BETWEEN CITRONA DRIVE AND THE EGANS CREEK GREENWAY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the vacation of a portion of Gum Street, an unopened public right-of-way totaling approximately 755 linear feet between Citrona Drive and the Egans Creek Greenway.

Documents:
  1. Ord 2016-40 Vacation of ROW Gum Street.pdf
9.
ORDINANCES – SECOND READING
9.1.
PAY & CLASSIFICATION PLAN AMENDMENT –
ORDINANCE 2016-39 ESTABLISHING AN AMENDED CLASSIFICATION PLAN FOR FISCAL YEAR 2016/2017, PURSUANT TO SECTION 120 OF THE CITY CHARTER AND SECTION 62-247 OF THE CODE OF ORDINANCES OF THE CITY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Establishes an amended Pay and Classification Plan for FY 2016/2017
Documents:
  1. Ordinance 2016-39.pdf
10.
BOARD APPOINTMENTS
10.1.
CITY COMMISSIONER LIAISON - OCEAN HIGHWAY AND PORT AUTHORITY (OHPA)
Documents:
  1. City Commission Liaison Appointment-Ocean Highway and Port Authority.pdf
11.
DISCUSSION – DIRECTION – ACTION ITEMS
11.1.
CITY MANAGER COMPENSATION
Documents:
  1. Discussion-City Manager Compensation.pdf
11.2.
FIRST AVENUE IMPROVEMENTS

FIRST AVENUE IMPROVEMENTS – This item is placed on the agenda at the request of Commissioner Poynter.

Documents:
  1. Discussion First Avenue Improvements.pdf
12.
CITY MANAGER REPORTS
13.
CITY ATTORNEY REPORTS
14.
CITY CLERK REPORTS
15.
MAYOR/COMMISSIONER COMMENTS
16.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS.  THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).