City Seal

AMENDED AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
SEPTEMBER 16, 2014
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE/INVOCATION

Invocation by Reverend Stephen Mazingo of St. Peter’s Episcopal Church.

4.
PRESENTATIONS

 

 


4.1.
PRESENTATION – PIECES OF 8 SKYDIVING –
John Hornsby of Pieces of 8 Skydiving will present information regarding his skydive business.
Documents: Summary Presentation Pieces of 8 Skydiving.pdf
4.2.
BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for August 2014.
Documents: Budget Summary.pdf
5.
CONSENT AGENDA
5.1.
APPROVAL OF MINUTES –

Special Meeting – July 15, 2014; Special Meeting – July 15, 2014; Regular Meeting – July 15, 2014; Special Meeting – July 29, 2014; Special Meeting – August 5, 2014; Regular Meeting – August 5, 2014; Workshop Meeting – August 6, 2014; Workshop Meeting – August 12, 2014; Special Meeting – August 25, 2014; Regular Meeting – September 2, 2014; Special Meeting – September 3, 2014.

Documents: Approval of Minutes.pdf
5.2.
SEWER AND REFUSE FY 2013/2014 YEAR END PAYMENT –
RESOLUTION 2014-124 AUTHORIZING PAYMENT FOR THE APPROVED SEWER AND REFUSE EXEMPTION LIST FOR FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes payment for 19 accounts in the amount of $13,289.45.
Documents: 2014-124 Sewer and Refuse Year End Payment.pdf
5.3.
AGREEMENT AMENDMENT APPROVAL – FLORIDA DEPARTMENT OF TRANSPORTATION -
RESOLUTION 2014-125 APPROVING THE AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Amendment to the Traffic Signal Maintenance and Compensation Agreement between the City of Fernandina Beach and the Florida Department of Transportation.
Documents: 2014-125 Agreement Amendment FDOT Traffic Signal and Maintenance.pdf
6.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7.
RESOLUTIONS
7.1.
WORK ORDER #14-59 – PASSERO ASSOCIATES, LLC –
RESOLUTION 2014-126 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 14-59 TO UPDATE THE FERNANDINA BEACH MUNICIPAL AIRPORT MASTER PLAN AND LAYOUT PLAN FUNDED BY FEDERAL AVIATION ADMINISTRATION (FAA) AND FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Passero Associates, LLC’s Work Order 14-59 to perform an update to the Airport Master Plan and the Airport Layout Plan for the Fernandina Beach Municipal Airport. 
Documents: 2014-126 Work Order 14-59 Passero Associates LLC.pdf
7.2.
WORK ORDER #14-59S – PASSERO ASSOCIATES, LLC –
RESOLUTION 2014-127 APPROVING PASSERO ASSOCIATES, LLC’S WORK ORDER 14-59S TO DEVELOP STRATEGIC PLANNING ELEMENTS TO SUPPLEMENT THE UPDATED FERNANDINA BEACH MUNICIPAL AIRPORT MASTER PLAN FUNDED BY FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Passero Associates, LLC’s Work Order 14-59S to develop Strategic Planning Elements to supplement the Airport Master Plan Update for the Fernandina Beach Municipal Airport.
Documents: 2014-127 Work Order 14-59 Passero Associates LLC.pdf
7.3.
INSURANCE RENEWAL - PREFERRED GOVERNMENTAL INSURANCE TRUST –
RESOLUTION 2014-128 APPROVING A TWELVE (12) MONTH RENEWAL PROGRAM WITH PREFERRED GOVERNMENTAL INSURANCE TRUST COVERING CITY PROPERTY, GENERAL LIABILITY, WORKERS’COMP, LAW ENFORCEMENT LIABILITY, PUBLIC OFFICIALS’ LIABILITY AND AUTOMOBILE LIABILITY AND PHYSICAL DAMAGE; APPROVING OTHER INSURANCE POLICIES COVERING MARINA, FLOOD, AIRPORT, AD&D, YOUTH ACCIDENT,  ENVIRONMENTAL AND LIQUOR LIABILITY; AND PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the one year renewal with Preferred Governmental Insurance Trust (PGIT) for insurance coverage.
Documents: 2014-128 Insurance Renewal Preferred Governmental Insurance Trust.pdf
7.4.
FINAL PLAT APPROVAL – DUNES OF AMELIA SUBDIVISION –
RESOLUTION 2014-129 APPROVING A FINAL PLAT, PAB 2014-13 TITLED “PHASE 1- DUNES OF AMELIA”; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts and approves the plat titled “Dunes of Amelia” as a final plat.
Documents: 2014-129 Final Plat Approval Dunes of Amelia Subdivision.pdf
7.5.
APPROVAL OF OUTSIDE LEGAL COUNSEL –
RESOLUTION 2014-130 AUTHORIZING THE CITY ATTORNEY TO ENGAGE QUALIFIED OUTSIDE LEGAL COUNSEL IN AN AMOUNT NOT TO EXCEED $20,000 IN FISCAL YEAR 2014-2015 FOR LABOR ISSUES, CONFLICTS, CODE BOARD AND GENERAL ADVICE ON COMPLEX LEGAL MATTERS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City Attorney to engage outside legal counsel in an amount not to exceed $20,000.00 in FY 14/15.
Documents: 2014-130 Approval of Outside Legal Counsel.pdf
7.6.
BUDGET AMENDMENT – LEGAL DEPARTMENT –
RESOLUTION 2014-131 APPROVING AN AMENDMENT TO THE BUDGET FOR THE FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves transfers totaling $15,000 for higher than anticipated outside labor costs in the FY 13/14 budget.
Documents: 2014-131 Budget Amendment Legal Department.pdf
7.7.
APPROVAL OF OUTSIDE LEGAL COUNSEL - PENSION PLAN REVIEW –
RESOLUTION 2014-132 AUTHORIZING QUALIFIED OUTSIDE LEGAL COUNSEL TO ASSIST THE CITY WITH EVALUATION AND POTENTIAL REFORMATION OF THE PENSION PLANS; AUTHORIZING EXECUTION OF ENGAGEMENT LETTER; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City Attorney and City Manager to utilize the services of David C. Miller, Esquire (Florida Bar board-certified labor lawyer), and the law firm of Bryant, Miller & Olive, P.A. to assist the City with the evaluation and potential reformation of the City’s Pension Plans.
Documents: 2014-132 Authorizing Outside Counsel for Pension Review.pdf
7.8.
*EASEMENT AGREEMENT – FLORIDA PUBLIC UTILITIES (FPU)

 

RESOLUTION 2014-133 APPROVING AN EASEMENT AGREEMENT FOR A FLORIDA PUBLIC UTILITIES (FPU) NATURAL GAS LINE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts and approves the Natural Gas Utility and Ingress/Egress Easement Agreement.

 

 

 

 

 

Documents: Resolution 2014-133.pdf
8.
ORDINANCE - FIRST READING
8.1.
CODE AMENDMENT – HORSEBACK RIDING –
ORDINANCE 2014-29 AMENDING CHAPTER 90, ARTICLE II, BEACHES, OF THE CODE OF ORDINANCES; AMENDING SECTION 90-44 BY PROVIDING THAT HORSEBACK RIDING ON THE BEACH SHALL BE ALLOWED ONLY WITH A PERMIT SUBJECT TO CERTAIN RULES AND REGULATIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends Section 90-44 of the City Code pertaining to horseback riding.
Documents: 2014-29 Code Amendment Horses on the Beach.pdf
9.
ORDINANCES - SECOND READING
9.1.
UTILITIES FEE SCHEDULE –
ORDINANCE 2014-23 – REQUESTING A 3% INCREASE TO WATER AND SEWER RATES FOR THE OPERATION OF THE CITY’S WATER AND SEWER SYSTEM; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Recommends an annual increase of 3% for water and sewer rates.
Documents: 2014-23 Utilities Fee Schedule.pdf
9.2.
MASTER FEE SCHEDULE –
ORDINANCE 2014-24 – ESTABLISHING AND AMENDING FEES FOR THE CITY CLERK’S OFFICE, GOLF COURSE, MARINA, AIRPORT, COMMUNITY DEVELOPMENT, PARKS AND RECREATION, CEMETERY, FIRE DEPARTMENT, SANITATION, POLICE DEPARTMENT, AND IMPACT FEES FOR FY 2014/2015; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the amended Master Fee Schedule consisting of the City Clerk’s Office, Fernandina Beach Golf Club, Marina, Airport, Community Development, Parks and Recreation, Cemetery, Fire Department, Sanitation, Police, and Impact Fees for Fiscal Year 2014-2015.
Documents: 2014-24 Master Fee Schedule.pdf
9.3.
ANNUAL PAY & CLASSIFICATION PLAN –
ORDINANCE 2014-25 ESTABLISHING AN UPDATED CLASSIFICATION PLAN FOR FISCAL YEAR 2014/2015, PURSUANT TO SECTION 120 OF THE CITY CHARTER AND SECTION 62-247 OF THE CODE OF ORDINANCES OF THE CITY; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Establishes the Pay and Classification Plan for FY 2014/2015.
Documents: 2014-25 Annual Pay and Classification Plan.pdf
10.
BOARD APPOINTMENT
10.1.
HOUSING AUTHORITY –
2 appointments.
Documents: Board Appointment Housing Authority.pdf
11.
DISCUSSION-DIRECTION-ACTION ITEM
11.1.
COMPLETED OPERATIONS & COMPLETED PRODUCTS INSURANCE -
This item is placed on the agenda by City Manager Gerrity.
Documents: Discussion Completed Operations and Products Insurance Requirements.pdf
12.
CITY MANAGER REPORTS
13.
CITY ATTORNEY REPORTS
14.
CITY CLERK REPORTS
15.
MAYOR/COMMISSIONER COMMENTS
16.
ADJOURNMENT

  • Quasi-Judicial - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. 
  • A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ITEMS NOT ON THE AGENDA. A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE DOOR AND SHOULD BE FILLED OUT AND GIVEN TO THE CITY CLERK AT THE BEGINNING OF THE MEETING. 
  • DISCUSSION – DIRECTION - ACTIONS ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION. 
  • PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.
  • ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE.
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).