City Seal

AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
SEPTEMBER 2, 2014
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE/INVOCATION

Invocation by Reverend James Tippins, Baptist Medical Center-Nassau Senior Chaplain.

4.
PROCLAMATIONS

 

4.1.
PROCLAMATION - CONSTITUTION WEEK
Proclaiming the week of September 17-24, 2014, as “Constitution Week”. Ms. Marie Santry, Regent of the Amelia Island Chapter of the Daughters of the American Revolution, will be present to accept the Proclamation.
Documents: Proclamation - Constitution Week.pdf
5.
CONSENT AGENDA
5.1.
AWARD OF BID #14-12 POLYDYNE INC
RESOLUTION 2014-112 AWARDING THE 2014/2015 ANNUAL BID FOR POLYDYNE CONCENTRATE FOR THE UTILITIES DEPARTMENT; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Authorizes the City Manager to execute all documentation pertaining to the award of bid.  
Documents: Resolution 2014-112.pdf
5.2.
AWARD OF BID #14-13 STREET SIGNAGE

RESOLUTION 2014-113 AWARDING ANNUAL BID # 14-13 FOR THE 2014/2015 FISCAL YEAR TO UNIVERSAL SIGNS AND ACCESSORIES, INC.;  AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves the award of Bid #14-13 to Universal Signs and Accessories, Inc. for the 2014/2015 Fiscal Year.

Documents: Resolution 2014-113.pdf
5.3.
AWARD OF BID #14-14 STREET PATCHING & PAVING AND #14-15 SIDEWALKS, RAMPS & CURBS

RESOLUTION 2014-114 AWARDING ANNUAL CONTRACTS FOR STREET PATCHING & PAVING UNDER BID #14-14 TO KUDZUE 3 TRUCKING, INC. FOR THE 2014/2015 FISCAL YEAR; AWARDING ANNUAL CONTRACTS FOR SIDEWALKS, RAMPS & CURBS UNDER BID #14-15 TO JAX UTILITIES MANAGEMENT, INC. FOR THE 2014/2015 FISCAL YEAR; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves the award of Bid #14-14 to Kudzue 3 Trucking, Inc. for the 2014/2015 Fiscal Year and approves the award of Bid #14-15 to Jax Utilities Management, Inc. for the 2014/2015 Fiscal Year.

Documents: Resolution 2014-114.pdf
5.4.
AWARD OF BID #14-16 STONE AGGREGATE AND #14-17 LIMEROCK

RESOLUTION 2014-115 AWARDING ANNUAL CONTRACT FOR 57 STONE AGGREGATE UNDER BID #14-16 TO MID-FLA HAULING, INC. FOR THE 2014/2015 FISCAL YEAR; AWARDING ANNUAL CONTRACT FOR LIMEROCK UNDER BID #14-17 TO MYERS TRACTOR SERVICE FOR THE 2014/2015 FISCAL YEAR; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves the award of Bid #14-16 to MID-FLA Hauling, Inc. for the 2014/2015 Fiscal Year and approves the award of Bid #14-17 to Myers Tractor Service for the 2014/2015 Fiscal Year.

Documents: Resolution 2014-115.pdf
5.5.
AWARD OF BID #14-18 ASPHALT MILLING & RESURFACING

RESOLUTION 2014-116 AWARDING ANNUAL CONTRACT FOR S-1 AND S-111 ASPHALT MILLING & RESURFACING BID # 14-18 FOR THE 2014/2015 FISCAL YEAR TO HUBBARD CONSTRUCTION CO.; AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves the award of Bid #14-18 to Hubbard Construction Co. for the 2014/2015 Fiscal Year. 

Documents: Resolution 2014-116.pdf
5.6.
AWARD OF BID #14-19 COLD MIX

RESOLUTION 2014-117 AWARDING ANNUAL CONTRACT FOR COLD MIX BID # 14-19 FOR THE 2014/2015 FISCAL YEAR TO DUVAL ASPHALT;  AUTHORIZING EXECUTION OF DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves the award of Bid #14-19 to Duval Asphalt for the 2014/2015 Fiscal Year.

Documents: Resolution 2014-117.pdf
6.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7.
RESOLUTIONS
7.1.
CLARIFICATION OF RESOLUTION 2013-50 ADDITIONAL CHARGES FOR COMCAST METRO-E AND PRI SERVICES

RESOLUTION 2014-118 CLARIFYING RESOLUTION 2013-50 TO INCLUDE COMMUNICATIONS SURCHARGES AND TAXES THEREBY INCREASING THE TOTAL MONTHLY CHARGE TO $1,005.60 FOR COMCAST METRO E AND PRI SERVICES; CLARIFYING THE FUND ALLOCATION FOR THESE COSTS; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves payment of the Communications Surcharges and Taxes in the amount of approximately $167.60 not specified/included in Resolution 2013-50, and approves the allocation of the cost for service to various funds according to use and annual budget amounts. 

Documents: Resolution 2014-118.pdf
7.2.
BUDGET AMENDMENTS
RESOLUTION 2014-119 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2013-2014; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves eight budget amendments to ensure expenditures do not exceed budget on a line by line basis for fiscal year ended September 30, 2014; and together the Sanitation and Marina budget amendments increase the total City budget from $98,684,500 to $98,802,500.
Documents: Resolution 2014-119.pdf
7.3.
AGREEMENT APPROVAL – JACOBS SCHOLZ & ASSOCIATES, LLC

RESOLUTION 2014-120 APPROVING A LOBBYING SERVICES AGREEMENT BETWEEN THE CITY AND JACOBS SCHOLZ & ASSOCIATES, LLC FOR STATE AND FEDERAL LOBBYING SERVICES FOR FY 2014/2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves the lobbying services agreement with Jacobs Scholz & Associates, LLC, attached hereto as Exhibit “A”. 

Documents: Resolution 2014-120.pdf
7.4.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICANT APPROVAL

RESOLUTION 2014-121 APPROVING FOUR ELIGIBLE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICANTS, AS A CONDITION FOR RECEIVING THE SMALL CITIES HOUSING REHAB CDBG AWARD OF $700,000; AND PROVIDING FOR AN EFFECTIVE DATE.  Synopsis: Approves four (4) CDBG Housing Rehabilitation and Demolition Program applicants. 

Documents: Resolution 2014-121.pdf
8.
BOARD APPOINTMENT
8.1.
CRA ADVISORY BOARD – 1 appointment

Documents: CRA Advisory Board.pdf
9.
CITY MANAGER REPORTS
10.
CITY ATTORNEY REPORTS
11.
CITY CLERK REPORTS
12.
MAYOR/COMMISSIONER COMMENTS
13.
ADJOURNMENT

  • Quasi-Judicial - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. 
  • A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ITEMS NOT ON THE AGENDA. A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE DOOR AND SHOULD BE FILLED OUT AND GIVEN TO THE CITY CLERK AT THE BEGINNING OF THE MEETING. 
  • DISCUSSION – DIRECTION - ACTIONS ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION. 
  • PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.
  • ANY PERSON WISHING TO APPEAL ANY DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE.
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).