City Seal

AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
MAY 5, 2015
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by Pastor Jeanette Richo of the Greater Fernandina Church of God.
4.
PROCLAMATIONS

 

4.1.
PROCLAMATION – FRIENDS OF THE LIBRARY

PROCLAMATION – FRIENDS OF THE LIBRARY - Expressing thanks and gratitude to the Friends of the Library for their tireless efforts in raising funds to construct and renovate the existing Library building located at 25 North 5th Street. Friends of the Library representatives will be present to accept the Proclamation.
Documents: Proclamation -Friends of the Library.pdf
4.2.
PROCLAMATION – AMERICAN WETLANDS MONTH

PROCLAMATION – AMERICAN WETLANDS MONTH – Proclaims the month of May as “American Wetlands Month”. Children participating in the Wild Amelia Jr. Naturalist Program will be present to accept the Proclamation.

Documents: Proclamation- American Wetlands Month.pdf
4.3.
PROCLAMATION – WORLD LUPUS DAY

PROCLAMATION – WORLD LUPUS DAY – Proclaims May 10, 2015 as “World Lupus Day”. The City Clerk will mail the Proclamation to the Lupus Foundation of Florida.  
Documents: Proclamation-World Lupus Day.pdf
4.4.
PROCLAMATION – ARBOR DAY

PROCLAMATION – ARBOR DAY – Proclaims Friday, May 8, 2015, as “Arbor Day”. Mr. Early McCall, a local arborist who works closely with City staff to evaluate and maintain the City’s urban forest, will be present to accept the Proclamation.

Documents: Proclamation -Arbor Day.pdf
4.5.
PROCLAMATION – SEA TURTLE & SHORELINE BIRD NESTING SEASON

PROCLAMATION – SEA TURTLE & SHORELINE BIRD NESTING SEASON – Proclaims May through October as Sea Turtle and Shoreline Bird Nesting Season. Ms. Michelle Forstrom, the City’s Code Enforcement Officer, Mr. Len Kreger, an active City volunteer, and the Amelia Island Sea Turtle Watch will be present to accept the Proclamation. Mr. David Richardson with Florida Public Utilities (FPU) will be present to inform the City Commission of an ongoing lighting project on North Fletcher Avenue.

Documents: Proclamation-Sea Turtle and Shoreline Bird Nesting Season.pdf
4.6.
PROCLAMATION – NATIONAL POLICE WEEK AND PEACE OFFICERS MEMORIAL DAY

PROCLAMATION – NATIONAL POLICE WEEK AND PEACE OFFICERS MEMORIAL DAY - Proclaims May 10-16, 2015 as National Police Week, and May 15, 2015 as National Peace Officers Memorial Day. Police Chief James T. Hurley will be present to accept the Proclamation.
Documents: Proclamation-National Police Week and Peace Officers Memorial Day.pdf
5.
CONSENT AGENDA
5.1.
APPROVAL OF MINUTES

APPROVAL OF MINUTES – Workshop Meeting – March 18, 2015; Workshop Meeting – March 19, 2015; Special Meeting – March 31, 2015; Regular Meeting – April 7, 2015; and Workshop Meeting – April 13, 2015.
Documents: Approval of City Commission Minutes.pdf
5.2.
VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – AMELIA ROAD

VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – AMELIA ROAD – RESOLUTION 2015-75 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE (1) PARCEL TOTALING 0.73 ACRES LOCATED AT 2524 AMELIA ROAD; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water service to the property located outside the corporate limits of the City at Amelia Road and noted as Parcel 00-00-30-0740-0059-0040 and approves the Voluntary Annexation Petition.



Documents: Voluntary Annexation Petition and Water Services Agreement-Amelia Road.pdf
6.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7.
RESOLUTIONS
7.1.
BUDGET AMENDMENT / AWARD OF BID #15-01 – ARKEST, LLC

BUDGET AMENDMENT / AWARD OF BID #15-01 – ARKEST, LLC – RESOLUTION 2015-76 APPROVING AN AMENDMENT TO THE BUDGET AND AWARDING BID #15-01 TO ARKEST, LLC FOR THE EXPANSION OF THE CENTRAL PARK RESTROOMS; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the budget amendment in the amount of $15,000 from Parks and Recreation impact fees Reserves account to the Central Park Restroom Expansion account. Also approves the award of Bid # 15-01 to Arkest, LLC in the amount of $151,412 for the expansion of the Central Park restrooms.

Documents: Budget Amendment-Award of Bid 15-01-Arkest LLC-Resolution 2015-76.pdf
7.2.
BUDGET AMENDMENT – STREETS – RESOLUTION 2015-77

BUDGET AMENDMENT – STREET DEPARTMENT – RESOLUTION 2015-77 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014/2015, AUTHORIZING A CHANGE IN THE BUDGETED HEADCOUNT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves amendments to the budget for the fiscal year 2014/2015 and authorizes a change in the budgeted headcount.

Documents: Budget Amendment-Resolution 2015-77.pdf
7.3.
BUDGET AMENDMENT – STREETS – RESOLUTION 2015-78

BUDGET AMENDMENT – STREET DEPARTMENT – RESOLUTION 2015-78 APPROVING AMENDMENTS TO THE FISCAL YEAR 2014/2015 BUDGET FOR UNBUDGETED TROLLEY PILOT PROGRAM; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the budget amendment transferring $10,000 to the Streets Contractual account from General Fund Contingency for the unbudgeted trolley pilot program.
Documents: Budget Amendment-Resolution 2015-78.pdf
8.
ORDINANCES - SECOND READING
8.1.
CODE AMENDMENT - ELECTIONS – ORDINANCE 2015-05

CODE AMENDMENT - ELECTIONS – ORDINANCE 2015-05 AMENDING SECTION 34-3 OF THE CODE OF ORDINANCES TO CLARIFY QUALIFYING FEES; AMENDING SECTION 34-4; AMENDING SECTION 34-8 TO DISTINGUISH BETWEEN CITY AND COUNTY CANVASSING BOARDS FOR CITY ELECTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Amends various Sections in Chapter 34 of the City Code pertaining to City Elections.
Documents: Ordinance 2015-05-Code Amendment- Chapter 34- Elections.pdf
9.
BOARD APPOINTMENT
9.1.
BOARD APPOINTMENT

PLANNING ADVISORY BOARD – 1 appointment.
Documents: Board Appointment-PAB.pdf
10.
DISCUSSION – DIRECTION – ACTION ITEM
11.
CITY MANAGER REPORTS
12.
CITY ATTORNEY REPORTS
13.
CITY CLERK REPORTS
14.
MAYOR/COMMISSIONER COMMENTS
15.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE DOOR AND SHOULD BE FILLED OUT WITHIN 15 MINUTES AFTER THE START OF THE MEETING AND GIVEN TO THE CITY CLERK.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).