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AMENDED AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
MARCH 17, 2015
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034

1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE
Girl Scouts of Nassau Service Unit, Gateway Council.
4.
INVOCATION
Reverend James Tippins, Baptist Medical Center Nassau Senior Chaplain.
5.
PROCLAMATIONS/PRESENTATIONS

 

5.1.
PROCLAMATION – ‘GIRL SCOUTS OF THE USA’ BIRTHDAY
Recognizes March 12, 2015, as ‘Girl Scouts of the USA’ Birthday. Ms. Shelly Macomber, Nassau Service Unit Manager, will be present to accept the Proclamation.
Documents: Girl Scouts.pdf
5.2.
PROCLAMATION – FLOOD AWARENESS WEEK
Recognizes the week of March 16-22, 2015, as “Flood Awareness Week”. Ms. Bretta Walker, City Permit Specialist, will be present to accept the Proclamation.
Documents: Flood Awareness.pdf
5.3.
PRESENTATION – COMMUNITY REDEVELOPMENT AREA (CRA) UPDATE
CRA Advisory Board Chair Mike Zaffaroni will provide a Monthly Progress Update.
Documents: CRA Update.pdf
5.4.
PRESENTATION - 8 FLAGS PLAYSCAPES, INC.
Mr. Aaron Morgan of 8 Flags Playscapes, Inc. will give a brief presentation regarding their Egans Creek Park enhancement plan that they have been working on closely with the Parks and Recreation Department.
Documents: 8 Flags Playscapes.pdf
5.5.
PRESENTATION – RENDEVOUS FILM FESTIVAL
Mr. Randy Bowman of the Rendevous Film Festival will provide a brief presentation to the City Commission regarding the Fernandina Beach Film Commissioner endeavor.
Documents: Rendevous Film Festival.pdf
5.6.
PRESENTATION – ANNUAL AUDIT REPORT
Mr. Ryan Tucker from Purvis Gray and Company will present the Annual Audit Report for the Fiscal Year ending September 30, 2014.
Documents: Annual Audit.pdf
5.7.
BUDGET SUMMARY
Controller Patti Clifford will answer any questions regarding the budget summary for February 2015.
Documents: Budget Summary.pdf
6.
CONSENT AGENDA
6.1.
APPROVAL OF MINUTES
Special Meeting – February 3, 2015; Regular Meeting – February 3, 2015; Regular Meeting – February 17, 2015; Special Meeting – February 20, 2015.
Documents: Minutes for approval.pdf
6.2.
ADDITIONAL SEWER AND REFUSE EXEMPTION FOR FY 2014/2015
RESOLUTION 2015-47 APPROVING ONE (1) ADDITIONAL APPLICATION FOR CITY SEWER AND REFUSE EXEMPTION FOR THE FISCAL YEAR 2014/2015; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves one (1) additional application for exemption of payment for City Sewer and Refuse costs for the months of March 1, 2015 through September 30, 2015.
Documents: Resolution 2015-47.pdf
7.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
8.
RESOLUTIONS
8.1.
CHANGE ORDER APPROVAL – MARAND BUILDERS, INC. / FEE ADJUSTMENT – VRL ARCHITECTS, INC.
RESOLUTION 2015-48 AUTHORIZING CHANGE ORDER #’S 4 AND 5 WITH MARAND BUILDERS, INC. INCREASING THE TOTAL CONTRACT AMOUNT BY $82,108.51 TO COMPLETE THE RENOVATION AND REHABILITATION OF THE CITY BUILDING AT 25 N. 4TH ST.; APPROVING A FEE ADJUSTMENT BY VRL ARCHITECTS, INC. IN THE AMOUNT OF $6,490; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Change Order #’s 4 and 5 to the contract with Marand Builders, Inc. for a total increase of $82,108.51 to complete the renovation and rehabilitation of the City building at 25 N. 4th St. and approves a fee adjustment in the amount of $6,490 by VRL Architects, Inc.
Documents: Resolution 2015-48.pdf
8.2.
BUDGET AMENDMENT – BEACH RENOURISHMENT
RESOLUTION 2015-49 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer from the Capital Improvement Fund’s Reserve account.
Documents: Resolution 2015-49.pdf
8.3.
BUDGET AMENDMENT – POLICE DEPARTMENT
RESOLUTION 2015-50 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves various budget transfers within the Police Department for FY 2014/2015.
Documents: Resolution 2015-50.pdf
8.4.
BUDGET AMENDMENT – LAND SALE PROCEEDS
RESOLUTION 2015-51 APPROVING AMENDMENTS TO THE BUDGET FOR THE FISCAL YEAR 2014-2015; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves budget transfers for unbudgeted revenue in the General Fund and increases the Transfer to the Capital Improvement Fund and the Golf Course Fund.
Documents: Resolution 2015-51.pdf
8.5.
INTERLOCAL AGREEMENT AMENDMENT APPROVAL – NASSAU COUNTY PROPERTY APPRAISER, SUPERVISOR OF ELECTIONS, AND TAX COLLECTOR
RESOLUTION 2015-52 APPROVING AMENDMENTS TO THE INTERLOCAL AGREEMENT FOR HOSTED VOICE SERVICES WITH NASSAU COUNTY PROPERTY APPRAISER, SUPERVISOR OF ELECTIONS, AND TAX COLLECTOR; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the amendment to Sections 3 and 4 of the Interlocal Agreement for the Consolidation of Hosted Voice Services with the Nassau County Property Appraiser, the Nassau County Supervisor of Elections, and the Tax Collector.
Documents: Resolution 2015-52.pdf
8.6.
SIGNAGE EASEMENT AGREEMENT – SOUTH FLETCHER AVENUE & BILL MELTON ROAD
RESOLUTION 2015-53 ACCEPTING A SIGN EASEMENT FOR CITY GOLF COURSE SIGN AT THE CORNER OF SOUTH FLETCHER AND BILL MELTON ROAD; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts the Signage Easement Agreement for the City Golf Course sign at the corner of S. Fletcher Ave. and Bill Melton Rd.
Documents: Resolution 2015-53.pdf
8.7.
UTILITY SYSTEM SUBORDINATE REFUNDING REVENUE NOTE
RESOLUTION 2015-54 SUPPLEMENTING RESOLUTION 2013-43 ADOPTED ON APRIL 2, 2013, BY THE CITY COMMISSION OF THE CITY OF FERNANDINA BEACH, FLORIDA; PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $4,500,000 UTILITY SYSTEM SUBORDINATE REFUNDING REVENUE NOTE, SERIES 2015, FOR THE PURPOSE OF REFUNDING CERTAIN OUTSTANDING DEBT OF THE CITY ATTRIBUTABLE TO THE UTILITY SYSTEM AND PAYING COSTS RELATED THERETO; AUTHORIZING THE PRIVATE NEGOTIATED SALE OF THE SERIES 2015 NOTE TO AMERIS BANK PURSUANT TO THE TERMS AND CONDITIONS AS SET FORTH HEREIN; APPOINTING A PAYING AGENT AND REGISTRAR; DESIGNATING THE SERIES 2015 NOTE AS A QUALIFIED TAX-EXEMPT OBLIGATION WITHIN THE MEANING OF THE INTERNAL REVENUE CODE; MAKING CERTAIN COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Approves the execution of various documents pertaining to the Utility System Subordinate Refunding Revenue Note.
Documents: Resolution 2015-54.pdf
8.8.
DEED OF DEDICATION
RESOLUTION 2015-55 ACCEPTING A DEED OF DEDICATION FOR 15-FOOT PUBLIC ACCESS ON THE EAST SIDE OF FLETCHER AVENUE FROM FRANK D. KUITEMS TO THE CITY OF FERNANDINA BEACH; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Accepts the Deed of Dedication from Mr. Frank Kuitems.
Documents: Resolution 2015-55.pdf
8.9.
* SUPPORT OF FLORIDA SENATE BILL 966 & HOUSE BILL 661 – REGULATION OR BAN OF DISPOSABLE PLASTIC BAGS
RESOLUTION 2015-56 SUPPORTING FLORIDA SENATE BILL 966 AND HOUSE BILL 661, WHICH, IF PASSED, WOULD ALLOW CERTAIN MUNICIPALITIES TO ESTABLISH PILOT PROGRAMS FOR THE REGULATION OR BAN OF DISPOSABLE PLASTIC BAGS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Supports HB 966 and SB 611 and urges legislators to support such measures.
Documents: Resolution 2015-56.pdf
9.
ORDINANCES – FIRST READING
9.1.
VOLUNTARY ANNEXATION – AMELIA ISLAND PARKWAY
ORDINANCE 2015-02 ANNEXING 15.70 ACRES OF LAND LOCATED ON AMELIA ISLAND PARKWAY BETWEEN HIRTH ROAD AND CHEM CELL ROAD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Annexes 15.70 acres on Amelia Island Parkway between Hirth Road and Chem Cell Road.
Documents: Ordinance 2015-02.pdf
9.2.
FUTURE LAND USE MAP AMENDMENT – AMELIA ISLAND PARKWAY
ORDINANCE 2015-03 CHANGING THE CITY’S FUTURE LAND USE MAP TO ASSIGN A CITY FUTURE LAND USE MAP CATEGORY OF HIGH DENSITY RESIDENTIAL (HDR) FROM NASSAU COUNTY HIGH DENSITY RESIDENTIAL, FOR A PARCEL TOTALING 15.70 ACRES OF LAND LOCATED ON AMELIA ISLAND PARKWAY BETWEEN HIRTH ROAD AND CHEM CELL ROAD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Assigns a Future Land Use Map Designation of High Density Residential (HDR) to 15.70 acres located on Amelia Island Parkway between Hirth Road and Chem Cell Road.
Documents: Ordinance 2015-03.pdf
9.3.
ZONING CHANGE – AMELIA ISLAND PARKWAY
ORDINANCE 2015-04 CHANGING THE CITY’S ZONING MAP TO ASSIGN A CITY ZONING CATEGORY OF HIGH DENSITY RESIDENTIAL (R-3) FROM NASSAU COUNTY RESIDENTIAL GENERAL 1, FOR A PARCEL TOTALING 15.70 ACRES OF LAND LOCATED ON AMELIA ISLAND PARKWAY BETWEEN HIRTH ROAD AND CHEM CELL ROAD; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Assigns a Zoning Category of High Density Residential (R-3) to 15.70 acres located on Amelia Island Parkway between Hirth Road and Chem Cell Road.
Documents: Ordinance 2015-04.pdf
10.
DISCUSSION – DIRECTION – ACTION ITEM
10.1.
MARINA PARKING LOT “B” IMPROVEMENT PLANS
This item is placed on the agenda at the request of Commissioner Gass.
Documents: Marina Parking Lot B.pdf
11.
CITY MANAGER REPORTS
12.
CITY ATTORNEY REPORTS
13.
CITY CLERK REPORTS
14.
MAYOR/COMMISSIONER COMMENTS
15.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE DOOR AND SHOULD BE FILLED OUT WITHIN 15 MINUTES AFTER THE START OF THE MEETING AND GIVEN TO THE CITY CLERK.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).