City Seal

AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
MARCH 3, 2015
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034
1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION
Invocation by American Legion Chaplain Bruce Malcolm.
4.
PROCLAMATION/PRESENTATIONS

 

4.1.
PROCLAMATION-SUNSHINE WEEK

PROCLAMATION - SUNSHINE WEEK – Proclaims March 15-21, 2015, as “Sunshine Week.”  City Clerk Caroline Best will be present to accept the Proclamation.
Documents: Sunshine Week.pdf
4.2.
PRESENTATION-ARK OF NASSAU

PRESENTATION – ARK OF NASSAU - Chairman Wes White of the Ark of Nassau will provide a presentation regarding the Ark of Nassau’s Celebrity Waiters Luncheon on May 22, 2015 at Ciao Italian Bistro.  

Documents: Ark of Nassau.pdf
4.3.
PRESENTATION – PIRATE SKYDIVING & ADVENTURES

PRESENTATION – PIRATE SKYDIVING & ADVENTURES - Owner John Hornsby will provide a brief presentation regarding skydivers landing on the beach in the City limits.  

Documents: Presentation -Skydiving and Adventures.pdf
5.
CONSENT AGENDA
5.1.
ADDITIONAL SEWER AND REFUSE EXEMPTION FOR FY 2014/2015

ADDITIONAL SEWER AND REFUSE EXEMPTION FOR FY 2014/2015 – RESOLUTION 2015-35 APPROVING ONE (1) ADDITIONAL APPLICATION FOR CITY SEWER AND REFUSE EXEMPTION FOR THE FISCAL YEAR 2014/2015; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves one (1) additional application for exemption of payment for City Sewer and Refuse costs for the months of March 1, 2015 through September 30, 2015.

Documents: Resolution 2015-35.pdf
5.2.
FACILITIES USE AGREEMENT – BEN BYRNS FOUNDATION, INC.

FACILITIES USE AGREEMENT – BEN BYRNS FOUNDATION, INC. – RESOLUTION 2015-36 APPROVING A FACILITIES USE AGREEMENT WITH THE BEN BYRNS FOUNDATION, INC. TO USE AIRPORT PROPERTY TO CONDUCT THE 4th ANNUAL 5K BEN BYRNS RUNWAY RALLY ON OCTOBER 10, 2015; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a Facilities Use Agreement for the 4th Annual 5K Ben Byrns Rally on October 10, 2015.
Documents: Resolution 2015-36.pdf
5.3.
FACILITIES USE AGREEMENT – TEAM FERNANDINA STINGRAYS

FACILITIES USE AGREEMENT – TEAM FERNANDINA STINGRAYS – RESOLUTION 2015-37 APPROVING THE FACILITIES USE AGREEMENT FOR YOUTH SPORTS LEAGUES BETWEEN THE CITY OF FERNANDINA BEACH AND TEAM FERNANDINA STINGRAYS, INC.; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Facilities Use Agreement with Team Fernandina Stingrays, Inc. for the period of January 1, 2015 through December 31, 2015.
Documents: Resolution 2015-37.pdf
5.4.
MEMORANDUM OF UNDERSTANDING (MOU) – OCEAN HIGHWAY AND PORT AUTHORITY (OHPA)

MEMORANDUM OF UNDERSTANDING (MOU) – OCEAN HIGHWAY AND PORT AUTHORITY (OHPA) – RESOLUTION 2015-38 AUTHORIZING A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE OCEAN HIGHWAY AND PORT AUTHORITY OF NASSAU COUNTY; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the Memorandum of Understanding between the Fernandina Beach Police Department and the Ocean Highway and Port Authority of Nassau County for a period of five (5) years.
Documents: Resolution 2015-38.pdf
5.5.
MOSQUITO SPRAYING AUTHORIZATION

MOSQUITO SPRAYING AUTHORIZATION - RESOLUTION 2015-39 AUTHORIZING THE OPERATIONS OF CITY OF JACKSONVILLE AERIAL MOSQUITO SPRAYING WITHIN CITY LIMITS; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the City of Jacksonville, Florida Neighborhoods Department, Mosquito Control Division to fly aircraft within official City boundaries and over mosquito breeding locations in the City of Fernandina Beach when engaged in mosquito control spraying operations May 1, 2015 through April 30, 2016.

Documents: Resolution 2015-39.pdf
5.6.
VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – HAGAN LANE

VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – HAGAN LANE - RESOLUTION 2015-40 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE (1) PARCEL TOTALING 0.23 ACRES LOCATED AT HAGAN LANE; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to the property located outside the corporate limits of the City at Hagan Lane and noted as Parcel 00-00-30-0660-0013-0000, and approves the Voluntary Annexation Petition.
Documents: Resolution 2015-40.pdf
5.7.
VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – CLINCH DRIVE

VOLUNTARY ANNEXATION PETITION & WATER SERVICES AGREEMENT – CLINCH DRIVE - RESOLUTION 2015-41 APPROVING THE EXTENSION OF WATER SERVICES OUTSIDE THE CORPORATE LIMITS; ACCEPTING THE VOLUNTARY ANNEXATION PETITION FOR ONE (1) PARCEL TOTALING 0.23 ACRES LOCATED AT CLINCH DRIVE; PROVIDING FOR EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Authorizes the extension of water services to the property located outside the corporate limits of the City at Clinch Drive and noted as Parcel 00-00-30-0660-0015-0000, and approves the Voluntary Annexation Petition.
Documents: Resolution 2015-41.pdf
5.8.
DRUG-FREE WORKPLACE POLICY UPDATE

DRUG-FREE WORKPLACE POLICY UPDATE - RESOLUTION 2015-42 APPROVING AN UPDATED DRUG-FREE WORKPLACE POLICY; PROVIDING FOR REPEAL OF ANY PREVIOUS POLICIES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the updates to the Drug-Free Workplace Policy.

Documents: Resolution 2015-42.pdf
6.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA
7.
RESOLUTIONS
7.1.
SOLE SOURCE PURCHASE APPROVAL – SENSUS USA, INC

SOLE SOURCE PURCHASE APPROVAL – SENSUS USA, INC. - RESOLUTION 2015-43 APPROVING THE SOLE SOURCE PURCHASE OF 975 WATER METERS WITH RELATED COMPUTER SOFTWARE FROM SENSUS USA, INC. FOR THE UTILITIES DEPARTMENT; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the sole source purchase of water meters in the amount of $97,005 from Sensus USA, Inc.

Documents: Resolution 2015-43.pdf
7.2.
GRANT APPLICATION – FLORIDA INLAND NAVIGATION DISTRICT (FIND

GRANT APPLICATION – FLORIDA INLAND NAVIGATION DISTRICT (FIND) – RESOLUTION 2015-44 REQUESTING ASSISTANCE UNDER THE FLORIDA INLAND NAVIGATION DISTRICT (FIND) WATERWAYS ASSISTANCE PROGRAM; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Requests assistance under the Florida Inland Navigation District (FIND) Waterways Assistance Program.
Documents: Resolution 2015-44.pdf
7.3.
AWARD OF BID # 15-102 – APPLIED TECHNOLOGY AND MANAGEMENT, INC.

AWARD OF BID # 15-102 – APPLIED TECHNOLOGY AND MANAGEMENT, INC. – RESOLUTION 2015-45 AUTHORIZING THE AWARD OF RFP #15-102 AND A CONSULTING CONTRACT TO APPLIED TECHNOLOGY AND MANAGEMENT, INC. FOR THE ENGINEERING AND REVIEW OF THE MARINA MOORING FIELD CAPACITY INCREASE; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the award of RFP #15-102 to Applied Technology and Management, Inc. in the amount of $19,200.
Documents: Resolution 2015-45.pdf
7.4.
CHANGE ORDER APPROVAL / BUDGET AMENDMENT – COURT SURFACES, INC.

CHANGE ORDER APPROVAL / BUDGET AMENDMENT – COURT SURFACES, INC. RESOLUTION 2015-46 APPROVING CHANGE ORDER #1 FROM COURT SURFACES, INC. IN THE AMOUNT OF $3,100 FOR THE RENOVATION OF CENTRAL PARK TENNIS COURTS 3 & 4; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves Change Order #1 in the amount of $3,100 from Court Surfaces, Inc. and authorizes a transfer of $3,100 from the ARC Baby Pool Improvements account to the Tennis Court Improvements account.
Documents: Resolution 2015-46.pdf
8.
CITY MANAGER REPORTS
9.
CITY ATTORNEY REPORTS
10.
CITY CLERK REPORTS
11.
MAYOR/COMMISSIONER COMMENTS
12.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE DOOR AND SHOULD BE FILLED OUT WITHIN 15 MINUTES AFTER THE START OF THE MEETING AND GIVEN TO THE CITY CLERK.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).