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AGENDA
FERNANDINA BEACH CITY COMMISSION
REGULAR MEETING
JANUARY 5, 2016
6:00 P.M.
CITY HALL COMMISSION CHAMBERS
204 ASH STREET
FERNANDINA BEACH, FL 32034


1.
CALL TO ORDER
2.
ROLL CALL
3.
PLEDGE OF ALLEGIANCE / INVOCATION

Invocation by Reverend Anthony Daniels of Macedonia A.M.E. Church.

4.
PUBLIC COMMENT REGARDING ITEMS NOT ON THE AGENDA OR ITEMS ON THE CONSENT AGENDA
5.
CONSENT AGENDA
5.1.
APPROVAL OF MINUTES
Special Meeting – May 13, 2014; Regular Meeting – August 19, 2014; and Regular Meeting – November 17, 2015.
Documents: Minutes Summary.pdf, May 13 2014 Special Meeting.pdf, August 19 2014 Regular Meeting.pdf, November 17 2015 Regular Meeting.pdf
5.2.
SEWER AND REFUSE EXEMPTION FOR FY 2015/2016
RESOLUTION 2016-01 APPROVING ONE (1) APPLICATION FOR CITY SEWER AND REFUSE EXEMPTION FOR FISCAL YEAR 2015/2016; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves one (1) application for exemption of payment for City Sewer and Refuse costs for the months of January 1, 2016 through September 30, 2016.
Documents: Resolution 2016-01.pdf
6.
RESOLUTIONS
6.1.
POCKET PARK CONCEPTUAL PLAN APPROVAL & RECOGNITION - SETON PARK
RESOLUTION 2015-145 APPROVING THE CONCEPTUAL PLAN FOR A POCKET PARK AT THE SOUTH END OF ESTRADA STREET IN OLD TOWN; RECOGNIZING THE PARK AS “SETON PARK”; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves the conceptual plan for a pocket park at the south end of Estrada Street and authorizes the recognition of the park as “Seton Park”.
Documents: Resolution 2015-145.pdf
6.2.
BUDGET AMENDMENT / CAPITAL IMPROVEMENT PLAN REVISION / CHANGE ORDER APPROVAL – ARKEST, LLC
RESOLUTION 2016-02 APPROVING CHANGE ORDER #’S 2 AND 3 WITH ARKEST, LLC; APPROVING A BUDGET AMENDMENT FOR THE CHANGE ORDERS AND UNDER-BUDGETED CARRYOVER AMOUNT; REVISING THE FIVE YEAR CAPITAL IMPROVEMENT PLAN; AUTHORIZING EXECUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: Approves a budget transfer of $15,000 from the Capital Expansion Fund’s Reserve Recreation account to the Parks & Rec Improvement account and a revision to the City’s Five Year Capital Improvement Plan to increase the amount for this project from $70,000 to $85,000 in FY 2015/2016. Also approves Change Order #’s 2 and 3 with ARKEST, LLC in the amount of $3,315.40.
Documents: Resolution 2016-02.pdf
7.
CITY MANAGER REPORTS
8.
CITY ATTORNEY REPORTS
9.
CITY CLERK REPORTS
10.
MAYOR/COMMISSIONER COMMENTS
11.
ADJOURNMENT

• A THREE (3) MINUTE TIME LIMIT MAY BE IMPOSED FOR ALL SPEAKERS (EXCEPT IN A QUASI-JUDICIAL HEARING). A “REQUEST TO SPEAK” FORM IS AVAILABLE ON THE COUNTER AT THE ENTRANCE TO THE COMMISSION CHAMBERS.  THE FORM SHOULD BE GIVEN TO THE CITY CLERK UPON COMPLETION.

• IN ACCORDANCE WITH STATE LAW, ITEMS NOT ON THE AGENDA MAY BE BROUGHT UP FOR DISCUSSION BUT NO ACTION MAY BE TAKEN BY THE CITY COMMISSION. IF APPROPRIATE THE ITEM MAY BE SCHEDULED ON A FUTURE AGENDA.

• THE MAYOR WILL DETERMINE THE ORDER OF THE SPEAKERS AND MAY IMPOSE MORE RESTRICTIVE TIME LIMITS.

• ONE PERSON WILL SPEAK AT A TIME AND ADDRESS COMMENTS TO THE MAYOR, NOT INDIVIDUAL CITY COMMISSION MEMBERS.

• THE CITY COMMISSION MAY ASK QUESTIONS OF SPEAKERS WHO WILL HAVE ONE MINUTE TO RESPOND. ADDITIONAL TIME MAY BE GRANTED AT THE DISCRETION OF THE MAYOR OR BY A MOTION BY THE CITY COMMISSION.

• SPEAKERS MAY FILE COPIES OF THEIR REMARKS WITH THE CITY CLERK WHO WILL MAKE THEM AVAILABLE TO THE COMMISSION.

• FERNANDINA BEACH CITIZENS WILL SPEAK BEFORE NONRESIDENTS AND SPEAKERS WILL LIMIT REMARKS TO THE SPECIFIC SUBJECT MATTER.

• DISCUSSION – DIRECTION - ACTION ITEMS MAY BE ACTED UPON BY THE CITY COMMISSION BY EITHER MOTION AND VOTE IN ACCORDANCE WITH ROBERTS RULES OF ORDER, OR BY A CONSENSUS OF THE CITY COMMISSION.

• PURSUANT TO RESOLUTION 95-32, IF AN ITEM IS NOT ON THE AGENDA IT REQUIRES A FOUR-FIFTHS VOTE OF THE CITY COMMISSION DECLARING THE ITEM AN EMERGENCY BEFORE ACTION CAN BE TAKEN.

• QUASI-JUDICIAL - DENOTES THAT THE ITEM MUST BE CONDUCTED AS A QUASI-JUDICIAL HEARING IN ACCORDANCE WITH CITY COMMISSION ESTABLISHED PROCEDURE AND FLORIDA STATUTES. ANY PERSON WISHING TO APPEAL ANY QUASI-JUDICIAL DECISION MADE BY THE COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS, AND, FOR SUCH PURPOSES, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS MADE. 
Persons with disabilities requiring accommodations in order to participate should contact the City Clerk at (904) 310-3115 or TTY/TDD 711 (for the hearing or speech impaired).